SECRETARY-EXECUTIVE MANAGEMENT ASSISTANT GS 9/10 Sacramento Field Office

Position: Secretary - Executive Management Assistant / Special Agent in Charge (SAC)

Division: Sacramento Field Office

Location: Sacramento, CA

Working Hours: Monday - Friday 8:00 a.m. - 5:00 p.m., work hours may vary

Salary: GS 9 $62,903.00 - $81,771.00

GS 10 $69,269.00 - $90,054.00

Full Performance level: GS 10

Number of Positions Available: 1

Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

• Must be a U.S. citizen
• Must be able to obtain an SCI clearance

Mission Statement:

The mission of the FBI is to protect the American People and uphold the Constitution of the United States.

Major Duties:

As a Secretary – Executive Management Assistant you will:

• Control the manager's appointments, answers telephones, and screens all calls and visitors.
• Schedule and coordinates meetings, appointments, and travel arrangements; prepares agendas and information for trips.
• Review incoming correspondence and determines whether it should be brought to the manager's attention or handled personally.
• Conduct research projects and prepares reports; proofreads and edits correspondence/documents.
• Screen publications, regulations, and directives which may be important to the office or members of the staff.
• Complete travel (voucher/TRIP) requests on behalf of SAC.
• Provide routine and/or complex administrative support to the SAC as needed.
• Substitute in the absence of the secretary to the Assistant Special Agent in Charge (ASAC).

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

Your application will then be placed in one of three categories: Most Competitive, Competitive, or Least Competitive. Names of candidates in the Most Competitive category will be sent to the hiring official for employment consideration. Veterans’ preference will be applied.

All applicants will be rated on the following Competencies:

• Information Management
• Communication
• Customer Service
• Clerical
• Administrative/Organizational Policies and Procedures
• Initiative
• Interpersonal Ability

Please make sure your specialized experience/requirement(s) can be identified in your resume.

Specialized Experience (SE):

GS 9: Applicants must possess one (1) year of SE equivalent to the GS 8 grade level, as defined below:

• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
• Researched policies to provide advice on administrative procedures and requirements.
• Gathered, organized, and maintained information on a variety of automated and/or manual systems.
• Acted as a point-of-contact for internal and external personnel; assessing and addressing questions or conflicts and providing appropriate direction.

GS 10: Applicant must possess at least one (1) year of SE equivalent to the GS 09 level, as defined below:

• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
• Offered guidance and clarification on all aspects of administrative policies and procedures.
• Operated office automation applications, database systems, and other reporting tools to locate information and prepare reports, graphs, and presentations.
• Served as a liaison between staff personnel, all levels of management, and outside entities; offering assistance and working to provide resolution to inquiries or conflicts.

Education

Education may not be substituted for SE.

How to Apply

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on