Members and Markets Group Administrator

Position Summary

The Member and Markets Group Administrator provides administrative support to the Business Development and Strategy and Capital Markets departments.

Primary Success Factors

Manages executive's schedule. Discerns the purpose of requested meetings, determines urgency and informs executives of planned meetings and scheduling issues.

Organizes and expedites flow of work through the Executive Office; initiates follow-up action as appropriate; organizes and maintains correspondence and records

Performs general administrative duties such as word processing, developing, and maintaining spreadsheets and databases, filing, copying, opening, and distributing mail, making travel arrangements, scheduling meetings; providing telephone support; compose correspondence; prepare and handle the processing of purchase orders; budgeting process and serve as safety leader for the group.

Performs ad-hoc reporting and helps to develop and review executive & board levelpresentations using Microsoft Office applications.

Provides routine support as well as organizes and coordinates scheduling, agendas, and materials for meetings and conferences.

Provides planning, organizing and routine administrative support for reviews conducted by the Federal Housing Finance Board and FHLB System related activity that Pittsburgh may have responsibility for..

Provides administrative support directly to the Chief Banking and Chief Business officers as well as secondary support to all staff within the Business Development and Strategy and Capital Markets departments. Screens and responds to telephone calls, emails, and other correspondence. Makes travel arrangements and maintains schedules. Composes letters and memoranda. Copies, faxes, distributes mail, maintains department filing systems, monitors purchases and purchase orders.

Coordinates the compilation of committee packages or material as needed. Works with Committee secretaries to prepare a polished and professional package.

Assists in aspects of the Board meetings. Updates and ensures all presentations are proofed and Board ready

Provides support for special projects. Support may be both simple analytics and administrative in nature.

Works with other departments to gather information and ensure appropriate support exists for the disclosures control function for SEC filings.

Serves as Contract Administrator liaison for Capital Markets and Membership, which involves ensuring that all contracts are tracked and submitted to the Legal department.

Participates in the Interest Rate Swap Confirmation process. Organizes, prints, copies, faxes, and distributes to the appropriate personnel.

Maintains and updates dealer and counterparty contact lists; monitors and reports on outstanding audit issues and open action plans associated with risk assessments and Sarbanes-Oxley requirements.

Ensures compliance with applicable policies, procedures, and regulations to ensure safe and sound business operations i.e. records retention

Responsible for the administrative process associated with : new hire setup, Business Continuation Planning, and risk assessments.

Prepares and maintains various regular Audit files / reporting

Required Experience

High School Diploma; some post-secondary education preferred

Three or more years of experience in an administrative support role

Proficient with Microsoft Office applications

Strong communication, organization and time management skills

Ability to handle multiple responsibilities for a number of individuals, ability to organize work

Strong editing and proofreading skills

It is the policy of the Federal Home Loan Bank of Pittsburgh to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, religion, color, sex, national origin, age, disability status, genetic information, veteran's status, ancestry, sexual orientation or status as a parent as defined by applicable law. It is the Bank's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.