Human Resources Specialist

SUMMARY OF POSITION

The HR Specialist may implement, coordinate, and/or provide support to a wide range of human resource programs including but not limited to recruiting, onboarding, training and development, employee engagement activities, benefits administration, payroll change administration, diversity efforts and maintaining personnel files. The HR Specialist serves as first line responder to employee requests, solves problems/issues that arise in areas of assigned responsibilities or elevates the issues to appropriate HR team member.

PRINCIPAL ACCOUNTABILITIES

• Assists with new hire on-boarding process, including: initiating onboarding notification to appropriate departments, communicating with new hires, reviewing and processing new hire paperwork, conducting onboarding orientation, ensuring I-9’s are verified and all other documentation is received and providing training sessions on the HR systems.
• Supports Sr. Manager, Compensation and Benefits in administering payroll and benefits changes; assists with annual benefits open enrollment process by ensuring the accuracy and readiness of the HRIS system and reconciling employee enrollment elections in the HRIS and vendor systems.
• Prepares and administers payroll changes semi-monthly in ADP to ensure the accuracy of the payroll processing.
• Supports Sr. Manager, Compensation and Benefits in managing the data connections between benefits providers and ADP system to ensure all enrollments and changes are accurate in the provider system.
• Administers benefits enrollment with the providers and prepares the benefit providers’ monthly invoices.
• Serves as initial reviewer in the vision reimbursement, gift matching, and fitness reimbursement processes in NetSuite
• Supports OF Internship program, which includes communicating with hiring department, recruiting, onboarding, internship coordinators, facilitating activities, off boarding and exit interviews.
• Tracks timecard approval status, sends out reminders, and changes pay period in HRIS.
• Tracks and processes approved recognition awards.
• Provides support to HR department in gathering documentation that may be requested for internal and external audits, FHFA exam, vendor management, etc.
• Serves as a vendor management steward for the HR department and completes required vendor due diligence processes.
• Supports, and sometimes leads, OF training, development, mentor and other learning programs to include: developing and managing the annual calendar for OF training and development activities, coordinating the training schedule, monitoring project plan and follow-up, researching and developing framework and content, and providing additional assistance where needed.
• Assists with leave management
• Prepares D&I workforce metrics, FHFA quarterly data dictionary, ERMC metrics, and annual OMWI report in support of the OMWI regulations.
• Supports the OF’s diversity and inclusion (D&I) strategy by following policies and procedures that ensure opportunities for employees and diverse business partners.
• Maintains confidential employee personnel records.
• Takes direction from Chief Human Resources Officer, Human Resources Director and Senior Manager, Compensation & Benefits.
• Assists with all other duties as assigned.

PRINCIPAL JOB REQUIREMENTS

• 3 – 5 years of experience in an HR administrative role required
• Bachelor’s degree preferred; emphasis in Human Resource or closely related field preferred
• Strong customer service orientation
• Ability to maintain confidential information is required
• Strong proficiency in Microsoft Excel and Word is required
• Demonstrated proficiency in both oral and written communication skills
• Detail oriented with ability to multi-task and demonstrate good time management skills
• Experience with HR Information Systems (i.e. ADP, SuccessFactors, and NetSuite) is preferred
• Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively
• Proof of eligibility to work in the United States

EQUAL EMPLOYMENT OPPORTUNITY