What are the responsibilities and job description for the HR Administrator position at Federal Protection Inc?
Job Description
Human Resources Administrator
ESSENTIAL DUTIES/RESPONSIBILITIES: Provides administrative support to the Human Resources Manager/Team on personnel matters, benefits administration, onboarding new staff, and conducting payroll processing.
- Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.
- Handle all administrative tasks for onboarding and new-hire orientations including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.
- Conducts new hire orientation, which includes creation of employee files, verification of legal documentation, and online background checks.
- Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters.
- Be a co- administrator for bi-weekly payroll processing in ADP Which includes preparing/acquiring paperwork required to place employee in the payroll system.
- Performs customer service functions by answering employee requests and questions.
- Files papers and documents into appropriate employee files.
- Assists with training, orientating, and enrolling new employees in company benefits.
- Participates in the coordination and communication of the employee benefits programs, including open enrollment. Reviews open enrollment forms for accuracy.
- Administers a system of employee service records and other personnel records.
- Prepares/Acquires paperwork required to place employee in the payroll system.
- Keeps employee records up to date by processing employee status changes in a timely manner.
- Processes personnel action forms (uniforms, benefits, payroll) and assures proper approvals; disseminates approved forms.
- Reconciles benefit statements as well as other invoices.
- Updates HR spreadsheets with employee change requests and processes paperwork.
- Reviews vendor bills for accuracy and reconciles with payroll deductions. Codes appropriate for A/P.
- Administers the Safety Program for all staff in collaboration with the HR Manager
- Files First Report of Injury with Worker’s Compensation Carrier. Ensures employee has filled out incident report. Prepared and maintains files until closed.
- Maintains OSHA 300 log as worker’s compensation claims accumulate during the year. Provides log each year to HR Manager for approval and posting.
- Assists with processing of all terminations.
- Other duties as assigned.
- Comply with all federal, state, and local laws applicable to position and employment generally.
- Comply with all company policies, procedures, and expectations to the benefit of the organization and co-workers.
- Productively and positively contribute to the company’s goal of maintaining a safe, healthy, productive, and enjoyable workplace.
JOB REQUIREMENTS:
Education/Experience: Any combination equivalent to education and experience that provides the required skill and knowledge. Typical qualifications would be equivalent to:
- Previous experience working in human resources and administering payroll.
- Two to four years’ experience working in an office as an administrative assistant, customer service representative, or human resources.
- ADP Payroll Experience is a plus!
KNOWLEDGE:
Practical office experience, customer service, employee relations, human resources administration, including methods and techniques used in recruitment and selection, training, benefits, and payroll; Computer, especially Microsoft office (Excel.) All company policies and procedures.
SKILLS:
Accurate typing and 10-Key (by touch)
Detail oriented and very organized
Capable of multi-tasking
Customer service oriented
PHYSICAL REQUIREMENTS:
Bending down to get into files.
Walking up and down stairs.
Lifting up to 50 lbs. occasionally
REPORTS TO:
HR Manager
FLSA STATUS:
Non-Exempt
HOURS OF WORK:
8:00 am to 5:00 pm, with a one-hour lunch break, but must be flexible in order to service employees.
