What are the responsibilities and job description for the Administrative Support Staff Position position at FEDSYNC?
About FedSync
FedSync is driven by six core values: Accountability, Integrity, Teamwork, Value, Innovation, and Quality.
Mission Statement
We provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges.
Job Summary
We seek a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Stennis Space Center (SSC).
Main Responsibilities
The role includes managing office operations, handling budgeting, personnel records, payroll, and ensuring effective and responsive service delivery.
- Provide executive administrative support, including budgeting, personnel records, payroll, and office management.
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations.
- Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables.
- Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination.
- Support the Directorate Executive staff with various projects, programs, and events.
Key Skills and Qualifications
We are looking for an individual who can:
- Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes.
- Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information.
- Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues.
- Proficient in media credentialing systems and Facilities Management.
- Skilled in administrative support with a strong understanding of SSC administrative processes and inter-Center activities.
- Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies.
- Ability to work onsite with a flexible schedule, including nights, weekends, and holidays.
