Construction Accounts Payable Specialist

FedVet Construction is seeking a proactive and detail-oriented Accounts Payable Coordinator to support our accounting team with invoice processing, lien release tracking, and accurate data entry. The ideal candidate is experienced with Sage 100 Contractor and Procore, understands construction cost codes, and is familiar with subcontractor compliance documentation. This role is critical to ensuring vendor and subcontractor payments are processed accurately and align with project budgets.

Reports To: Office Manager

Key Responsibilities

·         Process subcontractor and vendor invoices, ensuring proper construction cost codes, contract amounts, and backup documentation are accurate.

·         Enter payables into Sage 100 Contractor and maintain accurate job cost records.

·         Upload and organize AP-related documents in Dropbox, including invoices, subcontracts, and lien waivers.

·         Ensure collection, tracking, and verification of conditional and unconditional lien releases in accordance with payment schedules.

·         Follow up with Project Managers for invoice approvals and missing documentation.

·         Maintain well-organized digital files for all AP transactions and compliance records.

·         Support monthly reconciliations and generate AP-related reports for project and finance teams.

·         Provide Accounts Payable reports and ensure timely submission of reporting requirements in accordance with the internal business calendar.

·         Attend subcontractor pre-construction meetings and provide guidance on AP procedures, required documentation, and lien release compliance.

Qualifications

·         Experience: 2 years in accounts payable or construction accounting preferred.

·         Software Proficiency: Required experience with Sage 100 Contractor and Procore.

·         Construction Knowledge: Understanding of construction cost codes is required to ensure accurate coding and tracking.

·         Detail-Oriented: Strong accuracy in data entry, cost allocation, and document control.

·         Communication: Clear, professional interaction with project teams and vendors.

·         Organized: Ability to manage multiple priorities, track lien compliance, and maintain audit-ready records.

·         Collaborative: Works well with internal departments to support smooth project execution.

Compensation, Perks & Benefits

• Compensation: $21.63 – $28.85 per hour, depending on experience.

• This is a non-exempt position and is eligible for overtime pay in accordance with federal        and state labor laws.

• Benefits are provided to the employee at no cost.

• Includes professional development opportunities.

Why Join FedVet Construction?

·         Work with a veteran-owned company specializing in government contracting.

·         Be part of a collaborative team with opportunities for professional growth.

·         Learn from a team of professionals committed to mentoring and cross-training.

·         Play a key role in a growing company where your contributions are recognized.

·         Join a mission-driven organization dedicated to supporting veterans and public service.

If you are a highly organized professional looking to contribute to a mission-driven company, we encourage you to apply!