Project Administrator

Job Description

Job Description

Description

Are you organized and detail-oriented? Do you get energy from helping your colleagues succeed?  Fehr Graham is a fast-growing Midwest engineering and environmental firm looking for someone who thrives on collaboration, creativity, and a commitment to excellence. Join us in our Rockford, IL office and make a difference!

What’s in it for you?

As a Project Administrator, you will be crucial in ensuring our projects run smoothly and efficiently. You’ll be responsible for scheduling, budgeting, tracking deadlines, and performing essential administrative tasks that keep our projects on track. You’ll help maintain data and pursue project work. You’ll provide essential clerical and administrative support that keeps everything running smoothly.

Where you’ll work

The position is based in our Rockford, Illinois, office. At Fehr Graham, we believe in work-life balance, and that includes injecting a healthy dose of fun into everything we do. It’s even part of our Core Values! We celebrate milestones and enjoy friendly team-building activities and office outings after work. A happy and engaged work team is a successful one. Each of our offices brings an environment filled with positive energy and enthusiasm. We encourage our teams to connect on multiple levels and support each other’s personal and professional growth.

What you’ll do

As a Project Administrator, you’ll wear many hats and fill your days with variety. It’s a team environment where you’ll rub shoulders with other project administrators, engineers, environmental scientists, marketers and a whole cast of amazing people. Here’s a sneak peek into what you’ll do at Fehr Graham :

Clerical support. Provide a wide variety of clerical functions to support the firm’s client work and internal business needs.

Professional communication . Handle office communication with the highest level of professionalism and courtesy.

Project assistance. Help staff with presentations, projects, reports, contracts, and proposals, including leading and reviewing statements of qualifications and managing the submittal process.

Quality control. Ensure quality control of documents, verifying grammatical and typographical accuracy.

Documentation. Maintain accurate documentation of project tasks.

Data management. Properly maintain data in the company’s database (Deltek Vantagepoint) and electronic filing system, including new client setup, project setup, and client relationship management, or CRM, information.

Effective communication. Communicate effectively with coworkers and clients on sensitive and complex matters.

Project support. Support Project Managers and technical specialists with project and client management activities.

Business development. Contact and / or meet with clients to obtain data or relay information.

Confidentiality. Maintain client confidentiality of all project work.

Collaboration. Actively participate in monthly meetings and take responsibility for action items.

Training. Train new Project Assistants and Project Administrators.

Cross-department support. Assist and support other departments within the company as needed.

Other duties. Assume other responsibilities as directed.

What it takes

This role is for an organized leader who brings out the best in others. Autonomy and growth go hand in hand on your journey with us. Ideally, you’ll have an associate degree in Business Administration with five years of progressive relevant experience or a combination of skills, education, knowledge, ability, and experience. Here are other skills that will set you apart :

Knowledge of standard office procedures, operation of office equipment, relevant software, grammar, and English composition.

Proficiency in Microsoft Office Suite and ability to learn new software programs for the role.

Excellent verbal and written communication skills, with the ability to express ideas clearly and effectively.

Ability to manage data properly and accurately in the company’s database and electronic filing system.

Ability to work on complex projects.

Capacity to work under pressure and with tight deadlines.

Ability to work collaboratively as part of a team, contributing to our success.

What you’ll get

You’ll have plenty of opportunities to grow professionally at our progressive firm, which started in 1973. Our people-first organization is focused on giving our employees the opportunity for growth. In addition to a competitive salary, we also offer :

• Medical / dental / vision
• Life insurance
• Disability insurance
• 401K Retirement Plan
• Profit-sharing bonus plan
• Paid time off
• An awesome work environment.

Learn more about Fehr Graham’s people, culture and projects on our website.

Equal Opportunity Employer

Fehr Graham provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.