What are the responsibilities and job description for the Legal Secretary/Receptionist position at Fellerman & Ciarimboli Law?
Job Overview
Local Law firm seeking a Legal Secretary Receptionist to greet clients, answer phones, schedule appointments, handle administrative tasks, and perform basic legal clerical duties. This position requires a high level of confidentiality due to the sensitive nature of legal information handled.
Responsibilities:
- Client interaction: Greet clients in person and on the phone, directing them to the appropriate staff member
- Appointment Scheduling: Managing attorney calendars by scheduling appointments, rescheduling as needed, and sending appointment reminders
- Phone Management: Answering and directing phone calls, taking messages, and transferring calls to the appropriate party
- Administrative tasks: Maintaining client files, copying/scanning documents, distributing mails, and managing office supplies
- Legal document preparation: Preparing basic legal documents like correspondence, forms, and court filings under attorney supervision
- Data entry: Entering client information into the firm’s database
- Billing support: Assist with the billing process
- Confidentiality: Maintaining strict confidentiality regarding client information and legal matters
Required Skills:
- Excellent communication and interpersonal skills to interact effectively with clients and colleagues
- Strong organizational skills to manage appointments, files, and administrative tasks efficiently
- Attention to detail to ensure accuracy in data entry and document preparation
- Proficient in Microsoft Office Suite and legal practice management software
- Ability to multitask and prioritize in a fast-paced environment
- Basic understanding of legal terminology and procedures
- Associate/Certificate in paralegal or legal secretarial studies preferred
How to Apply: Interested candidates are invited to submit their resume, cover letter, and salary requirements.
Work Location: In person
Pay: Dependent upon education and experience
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Work Location: In person
Salary : $19 - $21