Data Entry Specialist

Data Entry Specialist

(re)MIND® Alameda/Early Psychosis Division
 

Agency Overview

Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 50 programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career.

Program/Division Description

Felton Institute’s Early Psychosis award winning program (re)MIND® (formerly PREP) was originally developed in partnership with the University of California San Francisco (UCSF). Felton’s (re)MIND® is an early psychosis coordinated specialty care model for early detection and treatment of schizophrenia spectrum disorders. (re)MIND® core evidence-based practices include Cognitive Behavioral Therapy for Psychosis (CBTp), Strength-Based Care Management, Multi-family Group Therapy, Peer Support, Algorithm-Based Medication Management and Individual Placement and Support (IPS) model of supported education and employment. The (re)MIND® model has two additional components, Felton BEAM and BEAM UP, for individuals diagnosed with bipolar or mood disorders with psychosis and for individuals at clinical high risk of developing psychosis, respectively. Funded through partnerships with county behavioral health departments, the Felton Early Psychosis Division operates outpatient coordinated specialty care for early psychosis programs in San Francisco, Alameda, San Mateo, and Marin, and offers excellent training and workforce development.

 Job Description

The Data Entry Specialist primary responsibility is entering billing data and managing program databases in support of direct service staff. The Data Entry Specialist also supports quality assurance standards and site efficiency. This position reports directly to the Clinical Program Manager.

Specific Responsibilities

• Perform administrative functions to
  • Manage participant episodes in Salesforce/CIRCE (Felton Institute’s EHR)
  • Enter service claims billing information from Salesforce/CIRCE into SmartCare EHR
  • Conduct data reconciliation to ensure data entry is complete and accurate
• Provide hands-on administrative support to program staff regarding opening and closing charts, filing, and program logistics.
• Attend and participate in all assigned trainings for professional, program, and agency development.
• Other duties as assigned

 Minimum Requirements/Qualification

Requirements/Qualifications

• A minimum of two years of experience of data entry and/or MediCal billing entry.
• High School Diploma or equivalent. College degree a plus.
• Demonstrated proficiency in Microsoft Office Suite (including Word, Excel, Outlook), Box, and Adobe Acrobat required.
• Experience with data entry (batch service entry) in Alameda SmartCare a plus. Experience with CIRCE a plus.
• Knowledge of county behavioral health, social services, or community resources is a plus.
• Valid California Drivers’ License with a clean driving record required.

Competencies

• Ability to follow instructions.
• Ability to prioritize projects and follow through.
• Excellent time management skills.
• Excellent communication (written and verbal) and interpersonal skills.
• Strong organizational skills and attention to detail.
• Team player with a welcoming attitude.
• Ability to interact with and respect differences of opinion, beliefs, culture, appearances and ways of life.

 Additional Information:

Reports to: Clinical Program Manager

Job Type: Temporary (4 - 8 weeks) / Part-Time (10-20 hours/week)

Work Schedule: Onsite

Salary Range: $25 Hourly

IMP NOTE: Job responsibilities are subject to change according to program requirements.