Payroll Specialist

Job Summary

Under the immediate supervision of the Director of Payroll Services. Performs HR and Payroll tasks such as entering new hires and processing bi-weekly payrolls. Assist the Director of Payroll Services as needed.

Essential Job Functions

• Responsible for the accurate and timely input/processing of payroll data in the payroll system.
• Conduct payroll/ WebClock training as necessary for new office management.
• Respond to requests for employment verifications in a timely manner.
• Direct contact with Payroll Service Provider representative.
• Responsible for proper storage of payroll records.
• Responsible for payroll audits.
• Interact directly with Office Managers and Practice Administrators to research and correct payroll errors.
• Responsible for the download of Internet payroll reports, including biweekly, quarterly, and annual reports.
• Work closely with the HR team to ensure new hires are paid timely.
• Responsible for the accurate and timely entry of rate changes including - Action forms, name changes, addresses, etc.
• Under deadlines or staff shortages, assist the HR and Benefits department as needed.
• *NOTE: The list of tasks is illustrative only and is not a comprehensive list of all functions and tasks performed by the position.

Other Essential Tasks/Responsibilities/Abilities

• Must be consistent with Femwell’s core values.
• Excellent verbal and written communication skills.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines and work under pressure.
• Ability to manage and prioritize multiple projects and tasks efficiently.
• Demonstrate commitment to high professional ethical standards and a diverse workplace.
• Effective listening skills and able to effectively collaborate with team members.
• Must have the ability to maintain punctual attendance on a regular basis that is consistent with the ADA, FMLA, and other federal, state, and local standards and organization attendance policies and procedures.
• Maintain compliance with the Department of Labor FLSA guidelines, as well as company personnel policies and procedures.
• Must be self-disciplined, organized, and able to prioritize duties and responsibilities in a prompt manner.

Education, Experience, Skills, and Requirements

• Possess three to five years of related experience.
• Functional & Technical Skills: Proficiency in Windows environment, Word and Excel. Able to create, maintain and analyze spreadsheet reports. Has functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; establishes and maintains effective relationships with customers and gains their trust and respect. Customers are defined as employees, management, and physicians.
• Interpersonal skills: Relates well to all kinds of people, uses diplomacy and tact. Maintains a positive work atmosphere by behaving and communicating in a manner that enables rapport with employees, co-workers, and supervisors.
• Results-Oriented: Can be counted on to meet goals successfully; is consistently a quality performer; very bottom-line oriented; maintains the highest possible standards for work product and performance.