What are the responsibilities and job description for the Production & Event Coordinator position at Ferguson?
The Ferguson Agency is seeking a dynamic and detail-oriented Production & Event Coordinator to oversee outsourced production processes, including print and material production, while also assisting in the planning and execution of trade events. This role requires a proactive, hands-on approach and the ability to collaborate effectively with vendors, clients, and internal teams to ensure seamless project execution.
The ideal candidate thrives in a fast-paced environment, is highly organized, and excels at problem-solving. You’ll play a critical role in vendor management, production logistics, and event coordination—ensuring every detail is executed flawlessly.
Key Qualities for Success:
• Adaptability and problem-solving skills
• Strong teamwork and collaboration
• A hands-on approach to project execution
• Excellent communication skills for engaging with vendors, clients, and internal teams
• Strong organizational abilities and attention to detail
• Ability to multitask and manage multiple projects simultaneously
• 3 years of experience in event or production processes desired, but not required
• Bachelor's Degree desired, but experience in lieu of education will be considered
Day-to-Day Responsibilities:
• Production Management/Procurement: Estimate and purchase materials and services for projects.
• Event Support: Assist in executing trade events, including pre-show planning, on-site coordination, and post-show wrap-up.
• Research: Conduct product and vendor research to optimize production quality and efficiency.
• Documentation: Maintain and update production spreadsheets and billing documents.
• Creative Sourcing: Identify and source ideas and materials for various projects.
• Shipping & Logistics: Prepare and label items for shipment, ensuring timely delivery.
• Communication: Maintain continuous communication with vendors, account executives, and project managers.
• Planning: Develop production timelines to ensure on-time completion.
• Meetings: Participate in meetings for both account management and production planning.
Physical Demands:
• Regular lifting of up to 40 lbs is required.
• Ability to twist/bend/rotate frequently required.
• Ability to alternate sitting/standing frequently.
• Ability to stand and/or sit for long periods of time necessary.
Travel Expectations:
• Travel is required for 6-8 trade show events per year to assist with execution and logistics.
Work Environment & Schedule:
• This is a full-time, in-office position for the first year.
• After one year of employment, employees become eligible for a hybrid schedule (remote work up to two days per week, based on scheduling needs.
If you’re a highly organized professional with a passion for production and event execution, we’d love to hear from you! Apply today to join the Ferguson Agency team.
