Accounts Payable Staff Accountant

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Job Title : Accounts Payable Staff Accountant

Employment Type : Salary (Exempt)

Department : Accounting

Reports to : CFO and VP of Finance

Job Summary :

Responsible for all A / P entries into financial software. Responsible for printing and processing all checks based on purchase orders and check requests from multiple bank accounts. Responsible for resolution of all A / P problems. Responsible for monthly reconciliations of multiple liability accounts including annual audit support. Must provide accounting support required to maximize department operations.

Job Description :

• Responsible for the integration link between Quickbooks and Tradogram purchasing software.
• Review of Tradogram data entry for proper supporting documentation, appropriate approval chains, invoicing information, and account allocations.
• Updating of Tradogram information for check payment information, maintaining of supplier information and general ledger maintenance.
• Daily entry of A / P Invoices into Quickbooks.
• Print and process checks for approved invoices from multiple bank accounts as appropriate.
• Reconcile month end A / P aging report to General Ledger accounts payable balance and analysis of other G / L liability accounts.
• Preparation of credit card reconciliations.
• Research and resolve vendor statements arising from invoice processing.
• Record benefit transactions. Reconcile multiple insurance benefit statements and insurance liability accounts on a monthly basis.
• Prepare year-end 1099 reporting and maintain vendor I-9 records.
• Prepare A / P database for new fiscal year; prepare prior year vendor files for storage and prepare new files for new fiscal year.
• Assist with internal petty cash disbursements.
• Maintain internal bank cash levels; order cash shipments; reconcile cash disbursements from the operating account bank balance on a periodic basis.
• Maintain files and records of all licenses and permits.

Requirements :

Skills :

Full-Time / Part-Time

Full-Time

Post Internal Days

Number of Openings

Exempt / Non-Exempt

Exempt

Open Date

2 / 24 / 2025

This position is currently accepting applications.