What are the responsibilities and job description for the Administrative Assistant position at Ferretti Search?
We are seeking an qualified candidate with experience in administrative tasks. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Assistant will also help provide remote support to clients across the Company and its locations.
Key Duties and Responsibilities :
- Performs administrative support work in support of departmental functions;
- Provides lead direction, training, and review of assigned office support staff work;
- Receives and screens visitors and telephone calls providing information which regularly requires the use of judgment and the interpretation of policies and procedures;
- Conducts routine research, compiles data, and performs routine statistical analysis;
- Sorts and distributes mail received by administrative staff;
- Types drafts and a wide variety of finished documents from longhand notes, brief instructions, or printed materials using a personal computer system and word processing software;
- Initiates specified correspondence independently for signature by appropriate management staff;
- Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage;
- Organizes and maintains various administrative, reference, and follow-up files
- Organizes meetings by notifying participants, making room arrangements, and preparing required informational materials;
- Prepares minutes or summaries of activities of commission and board meetings;
- May perform budget maintenance and assist division head or higher level management staff in budget preparation;
- Relieves managers and supervisors of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, making appointments, and maintaining a calendar;
- Organizes own work, sets priorities, and meets critical deadlines; ensures that such deadlines are met by other staff;
- May provide relief back-up support for clerical staff as required; and
- Performs other related duties as assigned.
Requirements :
Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.
