What are the responsibilities and job description for the Commercial Construction Coordinator position at Ferretti Search?
Job Title: Project Assistant
Location: Charlotte, NC - 100% on-site
Job Type: Full Time
Reports To: Administrative Services Manager
* MUST HAVE commercial construction industry experience- not just residential! *
Position Summary
We are looking for a detail-oriented and highly organized Project Assistant to support our construction project teams and executive leadership. This role is essential in ensuring the efficient operation and documentation of construction projects, offering a combination of administrative coordination, system management, and communication support. The ideal candidate thrives in fast-paced environments, has strong problem-solving skills, and is ready to be a dependable resource across all phases of the project lifecycle.
Key Responsibilities
Project & Administrative Support
- Provide daily administrative support to project teams and executive staff.
- Organize and maintain electronic project files, meeting coordination, team calendars, and field office mobilization/demobilization.
- Manage office supplies and equipment to ensure smooth operations.
- Coordinate project meetings, catering, and internal events.
Contract & Documentation Management
- Prepare, issue, and track all trade partner agreements:
- Subcontracts (bonded and standard)
- Equipment leases
- Purchase/work orders
- Temporary labor agreements
- Draft and process change orders, substantial completions, and other project forms via DocuSign.
- Maintain compliance and insurance documentation, including Certificates of Insurance, bond riders, and endorsements.
Financial & System Coordination
- Support the pay application process through GCPay:
- Review pay apps and lien waivers
- Submit monthly bundles for approval
- Update and maintain project data in CMiC and GCPay, including contacts, contract values, and change orders.
- Assist with sales tax reporting, MWBE and HUB compliance submissions, and invoice coding.
Technology & Recordkeeping
- Save and organize documentation in OneDrive and CMiC project folders.
- Ensure all system records are current and aligned with field activity and compliance standards.
- Monitor and input trade partner information for accurate Schedule of Values (SOV) entry and payment tracking.
Qualifications
- Bachelor’s degree preferred.
- 3 years of administrative experience in a professional or construction office environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Bluebeam is a plus.
- Ability to quickly learn and navigate construction-related software systems.
- Excellent written and verbal communication skills.
- Strong attention to detail, organizational skills, and ability to meet tight deadlines.
- Team player with the ability to work independently when needed.
- Positive, proactive attitude with a customer service mindset.
- Notary certification (or willingness to obtain) required.
Why Join Us?
- Work with a supportive and collaborative project team.
- Gain hands-on experience in a growing construction company.
- Competitive compensation and benefits package.
- Opportunities for professional development and advancement.
Salary : $65,000 - $68,000
