Litigation Administrative Assistant (Legal)

Position Summary

We are seeking a detail-oriented Legal Administrative Assistant to provide critical support to our attorneys. The ideal candidate will ensure smooth administrative operations, including document production, client communication, scheduling, and more. This role offers a dynamic work environment and opportunities for professional growth.

Key Responsibilities

• Document Management: Prepare, proofread, and format legal documents with accuracy and attention to detail. File documents electronically and distribute correspondence effectively.
• Scheduling & Coordination: Manage calendars, schedule meetings, reserve conference rooms, and coordinate workflows to meet deadlines.
• Client Interaction: Serve as a professional and courteous liaison, answering calls, managing messages, and providing relevant information to clients and team members.
• Billing & Time Management: Assist with time entry, billing processes, and conflict checks. Manage billing files and process client payments.
• File Organization: Maintain and organize client files, case materials, and administrative documents following firm guidelines.
• Travel & Expense Management: Arrange travel schedules and process expense reimbursements for team members.
• Mail & Invoices: Handle incoming and outgoing mail, manage messenger services, and process vendor invoices promptly.
• Team Support: Provide backup administrative support to other attorneys as needed.
  
  

Qualifications

• Education: Associate’s degree required; Bachelor’s degree preferred.
• Experience:
• 1–2 years of administrative experience or related work.
• 2–5 years of experience as a litigation legal secretary is preferred.
  
  

Skills

• Proficiency in Microsoft Office Suite.
• Exceptional verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to multitask effectively in a team-oriented environment.
  
  

Skills: management,proficiency in microsoft office suite,attention to detail,legal assistants,written communication skills,multitasking,organizational abilities,attorneys,strong organizational abilities,verbal communication skills,ability to multitask effectively,administrative,exceptional verbal and written communication skills