What are the responsibilities and job description for the Accounting Clerk position at FGM Architects?
About Us
FGMA is an employee-owned architecture firm with a strong emphasis on service. Since 1945, our projects have responded to the goals of our clients, the context of their sites, the environment that sustains them, and the communities they serve. We serve clients in PK-12 Education, Higher Education, Municipal, Public Safety, Recreation, Federal, and Corporate sectors from our offices in Illinois, Missouri, Wisconsin, Texas, and Virginia.
We build communities—and that includes our internal community. Joining the FGM Architects team isn’t just taking a job—it’s becoming part of a collaborative, supportive environment where we learn, grow, and succeed together. We teach, inspire, and serve one another every day.
The Role
We are seeking a detail-oriented Accounting Clerk to join our team. This role provides essential support for accounting, project-related tasks, and general office operations. The ideal candidate will be highly organized, efficient, and comfortable working both independently and as part of a collaborative team.
Key Responsibilities
- Perform full Accounts Payable functions, resolving documentation and payment issues with managers, vendors, and clients
- Record cash receipts and process electronic deposits
- Process employee expense reimbursements and company credit card transactions
- Set up and maintain client, vendor, and project data in Deltek accounting software
- Maintain accurate and organized accounting files, project folders, and tracking sheets
- Assist with preparation of monthly project billing and timely posting of consultant invoices
- Support annual processes such as issuing 1099 tax forms
- Request and track certificates of insurance
- File and archive permanent project and client records
- Provide general administrative assistance to the accounting team and leadership
- Assist with additional accounting duties as needed
Qualifications & Skills
- Associate degree or higher (preferred)
- 3 years of experience in an accounting-related role
- Experience in the architecture, engineering, or construction industry (preferred)
- Familiarity with Deltek Vantagepoint or Deltek Vision (a plus)
- Strong attention to detail and accuracy
- Clear and professional communication skills
- Experience with job cost coding (a plus)
- Proficiency in Microsoft Office Suite
- Ability to thrive in a collaborative, fast-paced environment
What We Offer
- Competitive hourly pay
- Eligibility for an annual performance bonus
- Generous paid time off and bereavement leave
- 8 weeks of parental leave for both parents
- Comprehensive medical, dental, and vision insurance
- Basic life and AD&D insurance
- Short- and long-term disability coverage
- 401(k) with company match
- Employee Stock Ownership Program (ESOP)
- Flexible hybrid work schedule
