What are the responsibilities and job description for the PERSONAL ASSISTANT, FOUNDERS OFFICE position at Fictiv?

Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster

Fictiv, coined the AWS of manufacturing, is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team!

This position is based in the Oakland, CA office

Impact In This Role

We are seeking a highly organized and proactive Personal Assistant to support our Founders Office and Household, ensuring seamless coordination between professional and personal responsibilities and goals. This role is ideal for someone who thrives on mastering the weekly calendar, optimizing time, and creating space for creativity and problem-solving.

As the architect of the Founders' schedule, you will ensure that both short-term priorities and long-term personal and business goals stay on track. You'll proactively look around the corner, anticipating needs before they arise and balance urgent tasks with the bigger picture. Your ability to manage complex schedules, global travel, family logistics, and high-level coordination will bring efficiency and harmony to the Founders' lives.

What You'll Be Doing

Home Support :

Family & Personal Scheduling - Manage calendars for the family, coordinate appointments, school activities, and social engagements while ensuring alignment with professional commitments

Household Coordination - Manage household schedules, appointments, vendors, and errands

Travel Planning - Assist with travel planning, including booking flights, accommodations, and itineraries

Shopping & Meal Support - Handle grocery shopping, meal planning assistance, and personal shopping

Inventory & Budgeting - Organize household supplies and oversee bill payments

Event Planning - Plan and organize family events, celebrations, and social gatherings

Office Support (in office) :

Scheduling - Schedule meetings, manage calendars, and handle correspondence

Manage Communication - Manage and prioritize emails, calls, and communications on behalf of founders

Manage Office - General office management duties

Research - Prepare reports, presentations, and other business documents

Liaise with Contacts - Serve as a point of contact for clients, vendors, and partners

Support Meetings - Prepare meeting agendas, take notes, and follow up on action items

Special Projects - Assist with special projects and business initiatives as directed by the founder

Experience

Proven experience as a personal assistant, executive assistant, or similar role

Strong organizational and multitasking skills

Excellent verbal and written communication abilities

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace

Ability to handle sensitive information with discretion and confidentiality

Strong problem-solving skills and the ability to work under pressure

A valid driver's license and reliable transportation are preferred

Preferred Qualifications

Experience in household management or executive administration

Background in event planning, project management, or office administration

Ability to adapt to a fast-paced and dynamic work environment

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range : $75,000 to $90,000 / year, depending upon experience

Perks and Benefits

Competitive medical, dental, and vision insurance

401K plan

Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness

Annual Education stipend

Parental leave programs

Paid volunteer days

Onboarding setup, including : standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need

And much, much more!

Interested in learning more? We look forward to hearing from you soon.

About Fictiv

Our Digital Manufacturing Ecosystem is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed and delivered to customers around the world.

This transformation is made possible through our technology-backed platform, our global network of manufacturing partners, and our people with deep expertise in hardware and software development.

We're actively seeking potential teammates who can bring diverse perspectives and experience to our culture and company. We believe inclusion is the best way to create a strong, empathetic team. Our belief is that the best team is born from an environment that emphasizes respect, honesty, collaboration, and growth.

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.

Salary : $75,000 - $90,000

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