What are the responsibilities and job description for the Personal/Executive Assistant position at FIDELITONE?
Description
Reporting to the CEO is responsible for supporting C-Level executives. Serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the Chief Executive Officer (CEO), Chief Financial Officer (CFO) and Chief Marketing and Sales Officer (CMSO) to ensure the executives are successful in meeting the needs of the business.
ESSENTIAL FUNCTIONS
- Manage the professional and personal calendars, logistics, tasks, and communications for assigned executives
- Acts as the liaison between CEO, CFO CMSO and other executives, associates, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time
- Assist the CEO, CFO and CMSO with the preparation of presentations, papers, and reports as required
- Manage Board Meeting presentations and logistics, and assist with relationships with the Board of Directors
- Manage Leadership Meeting presentations and logistics
- Manages the catering of private business meetings
- Prepare meeting presentations and ensure that all materials are accurate and professional
- Organize and manage the CEO, CFO and CMSO offices and electronic and paper files
- Ensures timely and effective completion of projects and initiatives of the CEO, CFO and CMSO
- Manage, coordinate, and schedule CEO, CFO and CMSO travel and travel-related activities, such as hotel reservations, transportation, meal planning, business expense reporting and meetings
- Perform administrative support tasks such as note-taking, task/deadline tracking, email follow-up, and presentation and spreadsheet development
- Maintain professionalism and strict confidentiality with all materials and use discretion while dealing with business and personal information
- Alert executives to upcoming meetings and deadlines and assist with research and meeting preparation
- Addresses emergency needs that arise at the request of the CEO, CFO and CMSO and flexibly to attend to them
- Actively support the CEO, CFO and CMSO with daily tasks and requests, both personal and professional
- Update the executives while out of the office on essential items and activities
- Meet and welcome visitors and guests
- Other duties as assigned and ad hoc projects
Required Skills
- Proficient in MS Office: Word, Excel, PowerPoint, and Visio
- SharePoint experience is a plus
- Ability to maintain a high level of confidentiality
- Ability to compose, modify, and proof read e-mail correspondence, reports, and presentations
- Effectively manage multiple priorities and projects with the ability to adapt quickly to shifting priorities
- Positive, upbeat, “go-getter” attitude with the drive to take initiative and lead smaller projects on behalf of the executive
- Exceptional organizational skills, attention to detail and analytical skills
- Excellent relationship building skills and the ability to adapt to different personalities and styles
- Passionate, flexible and hard working
Required Experience
- 6 years’ experience supporting C-Level Executives in a fast-paced environment
- Degree in business or related field or relevant work experience
- Detailed knowledge of business operations, organizations, and relationships involved in top level management
- Demonstrated experience creating and interpreting reports in Excel including the use of simple formulas, charts and graphs
About FIDELITONE
FIDELITONE helps clients earn their customers’ loyalty through specialized services in inbound logistics, order fulfillment, last mile delivery, and service parts management. With 40 locations across the U.S. and over 7 million annual shipments and deliveries, FIDELITONE manages resources, creates right-fit solutions, and optimizes supply chain processes to advance clients’ business performance and profitability.
Founded in 1929 with an entrepreneurial spirit and the principle of customer focus, FIDELITONE has been leading the supply chain industry with high-performing systems for over nine decades.
