Job Description :
The administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of their group, department, or team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices.
As an important member of the FI / FBOT IWMS Admin Team, you will provide administrative support for business area executives and their teams. In this role, you frequently will be called upon to use your excellent interpersonal skills as you support management at all levels of the company and directly interact with business partners. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment.
The Expertise You Have
- Bachelor's degree is strongly preferred, but not required
- Must have 6 years of senior executive admin experience or equivalent administrative experience
- This position requires a broad understanding of company / functional policies and practices; financial industry background is highly preferred
The Skills You Bring
Advanced administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasksEffectively work in a high volume, fast-paced environment, managing multiple prioritiesDetail-oriented, proactive, and possess strong organizational skillsSelf-starter with a strong sense of ownership who has the initiative to proactively identify and resolve problems and know when to seek clarification or assistanceHave the ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and complex in natureProven track record to effectively interact with senior level management and have excellent communication skillsFlexible and willing to adapt to different work styles, preferences, and frequently changing prioritiesA teammate who develops strong working relationships with colleagues across the companyWilling to learn and advance your skillsHave excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)The Value You Deliver
Provide administrative operational support to executive team membersCoordinate a high volume of internal meetings and logistics including agenda planning and team engagement activitiesManage and prioritize executive calendars across FidelityCoordinate travel, organize expense reports, and process invoicesProvide support in various administrative projects, assisting executives by taking responsibility for complex details and execute them independentlyInitiate resolution of complex problems and inefficienciesMaintain confidentiality and possess a thorough knowledge of the Executive's span of control and company policies and proceduresWork with compliance, tracking and updating important documentsWork with advanced spreadsheets, databases, and word processing software to support executives by creating quality presentations, reports and current data and informationNote : This role is part of an admin model and support assignments can shift as business needs change.
Certifications : Category :
Administration
Fidelity's hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.
