Human Resources Generalist

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

Join our team and enjoy a benefits package that truly supports your well-being and lifestyle:

• Comprehensive Health Coverage: Including medical, dental, vision plans, and even pet insurance.

• Financial Security: Life and disability benefits plus a 403(b) savings plan to help you plan for the future.

• Work-Life Balance: Generous paid time off, paid sick leave, and paid holidays to ensure you have time to recharge and spend with loved ones.

• Exclusive Perks: Enjoy great employee discounts and complimentary general admission to participating cultural institutions.

We're dedicated to enhancing your life both at work and beyond!

The Human Resources Generalist is responsible for performing HR generalist duties and payroll processing for the Museum, including administering employee changes into ADP, payroll processing, ongoing administration of employee policies, and managing employee records. The HR Generalist also assists with orientation, onboarding, and training new employees, as well as other related activities.

This position is hybrid, working both remote and onsite.

Characteristic Duties and Responsibilities:

Human Resources:

1. Own and deliver new hire ADP onboarding and assist with orientation; provide updates and incorporate best practices to ensure a welcoming experience for new employees

2. Answer frequently asked questions from new hires and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level staff member

3. Maintain and develop employee policies, keep abreast of regulatory changes and compliance

4. Monthly budget reconciliation, invoice processing, and expense tracking for the Human Resources department

5. Manages verification of employment

6. Serve as backup for conducting exit interviews

7. Assist in annual compliance training administration

8. Assist in event planning and administration for internal HR organized events

9. Provide excellent customer service, internal and external

10. Perform other duties as assigned

Payroll:

1. Perform payroll data entry, new hire profile creation, and timely bi-weekly payroll processing administration

2. Manages timesheet oversight, approvals, and bi-weekly processing

3. Process necessary documents from payroll and insurance providers to ensure accurate record-keeping and proper deductions

4. Manages pre-tax transportation programs and remittance

5. Perform HRIS reporting, including monthly reporting for senior management

6. Running regular audits of HR data, maintaining all HR databases, report issues to be corrected, and design and maintain customized HR reports

7. Maintain the integrity and confidentiality of human resource files

8. Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriate

9. Support compensation planning; review pay grades for all positions and create & maintain job families

10. Performs benchmarking and completes salary survey on behalf of the organization

Qualifications and Working Conditions:

1. Bachelor’s Degree and 3 years of administrative experience in HR, including payroll; will consider an Associate’s degree and 5 years of administrative experience in HR

2. Strong experience in and knowledge of payroll processing

3. Proficient with or the ability to quickly learn human resource information systems (HRIS), and similar computer applications; ADP experience preferred

4. Highly proficient with spreadsheets (Excel and Google) and data analysis and manipulation

5. Proficient with Microsoft Office Suite or related software

6. Working understanding of human resource principles, practices, and procedures

Pay Range:$52,500- $56,500

PLEASE READ: *When you apply for multiple positions, please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for, every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.

The Field Museum is an equal-opportunity employer. We are committed to providing a workplace free from discrimination, embracing diversity, and fostering mutual respect. We value the unique perspectives each team member brings, which empowers our ability to innovate and overcome challenges.

At the Field Museum, we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application, or if you need a reasonable accommodation for completing your application, participating in interviews, or any other part of the selection process, please reach out to us at recruitment@fieldmuseum.org.

Salary : $52,500 - $56,500