Project Coordinator- REMOTE

Fieldstone A&E - Creating Community

Fieldstone A&E is an industry leading company with deep roots In home building by providing everything needed for vertical construction, from single-family homes to clubhouses, commercial buildings and everything in between. You will feel like family in our rich company culture that focuses on work / life integration with flexible work capabilities by offering remote, in-office and hybrid situations. We promote many team development opportunities such as daily huddles, virtual and in-person Happy Hour events, Weekly Lunchtime Trivia, and Team-Building events that bring team members together from other locations. Our attractive benefit package includes 401k, profit sharing, and shared health, dental, and vision costs.

Synopsis

The Project Coordinator manages internal resources working on fast-paced, short-duration tasks that are constantly changing and require leveling over multiple projects daily would need to be highly organized and adaptable. They have a deep understanding of the skills and capabilities of their team members to ensure that resources are allocated effectively across multiple projects. Clear communication and effective delegation are critical to ensuring that tasks are completed on time and to a high standard. The Project Coordinator would also need to have a strong grasp of project management tools and techniques to manage timelines, budgets, and resources effectively. Finally, they should be comfortable with making quick decisions and adjusting plans on the fly as circumstances change to ensure that the project remains on track. This is not a client facing position. The Project Coordinator works directly with the internal project team.

• Key Responsibilities
  • Project Coordination
    • Managing competing priorities and timelines
    • Coordinate internal and third-party disciplines to execute project tasks
    • Receive project direction from Client Manager
    • Advise and assist Client Manager in developing and validating project scope, schedule and budget
    • Schedule and facilitate Kick-off meeting
    • Monitors the design process from conceptual phase through construction documentation, ensuring that the design idea is consistent and properly executed
    • Regularly communicates with Client Manager on project status
    • Escalate any risks and concerns to the Client Manager
    • Maintain proper file management for project documentation and communications
    • Schedule and facilitate closeout meeting
    • Provide final project deliverables to the Client Manager
  • Financial Performance
    • Validate project proposal is accurate based on estimated hours and schedule
    • Manage and monitor project financial performance using Deltek Vision
    • Identify and escalate change in scope
    • Responsible for meeting the agreed upon project budget
  • Project Schedule
    • Create project plan and schedule
    • Ensure milestones and deadlines are met
    • Monitor and track progress
    • Manage changes to project scope, schedule and budget
  • Resource Management
    • Ensure resource availability and allocation through coordination with discipline leads
    • Team resource expediting when need to meet project deliverables/milestones
  • Quality Management
    • Perform quality assurance review of project deliverables
    • Continually monitor projects for potential risks and escalate in order to mitigate negative impacts
    • Monitor company process and procedures are being adhered to
  • Training and Development
    • Mentor and develop junior team members and may participate in their professional development reviews

Required Skills

• Ability to prepare and interpret schedules and step by step action plans
• Strong organizational skills; including multi-tasking and time management.
• Knowledge in project scheduling software.
• Proven work experience in project coordination or project management.
• Knowledge of quality assurance and quality control best practices.
• Ability to effectively meet deadlines.
• Ability to develop and track budgets.
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Ability to work effectively with other project leaders.
• Intermediate knowledge of design, design trends, construction methodology, material applications, and manufacturer-supplier appropriateness.

Required Experience

• Education: Bachelors in Business Administration or related field or significant experience in a professional environment drafting residential and/or commercial construction documentation.
• 3 years minimum of progressive experience in the construction industry preferred.

Position Type

• Full-Time/Regular.