What are the responsibilities and job description for the Specialist, Recruitment, FIFA World Cup 2026 position at FIFA World Cup 2026™ - Canada, Mexico and the United States?
Department: Workforce, People & Culture
Location: Miami
Reporting organisationally to the Senior Manager of Recruitment and Head of Workforce, the Recruitment Specialist will be a key member of the FIFA26 Recruitment team, and work in close collaboration with the Workforce & Recruitment organization and other key individuals responsible for delivering comprehensive administrative support to full life cycle recruitment efforts, including workforce operations and smooth coordination of onboarding employees as well as organizing important documents and communication between internal employees/stakeholders and external candidates.
THE POSITION
The main responsibilities and oversights of the Recruitment Specialist for the FIFA World Cup 26™ include:
- Coordinate and manage schedules, appointments, calendars, and interviews as required in support of the high-volume recruitment team, ensuring efficient time management and coordination of activities throughout the full recruitment life cycle for roles at all levels.
- Fully own and manage the recruitment process for junior-level roles, from job posting to offer stage.
- Handle sensitive documentation and ensure secure management of access to these documents.
- Maintain confidentiality and integrity of all recruitment-related information in accordance with established protocols and compliance guidelines.
- Collaborate with cross-functional teams and stakeholders to facilitate effective communication and coordination of Workforce Operations and onboarding activities.
- Work closely with recruitment managers, coordinators, HR, and other departments to streamline recruitment processes.
- Own and organize applicants into talent pools by skillset and maintain for future hiring needs.
- Assist in organizing meetings, onboarding sessions, and events, including preparing agendas, coordinating logistics, and managing documentation.
- Support recruitment managers in preparing for and conducting intake meetings with hiring managers.
- Help train and develop coordinators, providing guidance on best practices and process improvements.
- Manage the overall candidate experience, ensuring timely and professional communication throughout the recruitment process.
- Create and maintain templates for recruitment managers to enhance efficiency and consistency in candidate communications.
- Post job openings in Pinpoint and manage the ATS as a subject matter expert.
- Ensure accurate and up-to-date data entry and management within the ATS.
- Work cross-functionally with teams in Canada and Mexico, assisting with scheduling and coordination needs.
- Handle all administrative tasks for the Senior Manager, ensuring smooth and efficient operations.
- Assist with any other administrative tasks and special projects as required to support the recruitment team.
- Manage major changes to workforce documents on behalf of recruitment managers, ensuring timely updates and accuracy.
- Continuously seek ways to improve processes and enhance the overall efficiency of the recruitment function.
- Bachelor's degree (or similar level of higher education) preferred but not required
- 3 years of experience in a Talent Acquisition function
- Proven experience in recruitment administration or coordination, preferably within a fast-paced environment.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities effectively.
- Excellent communication and interpersonal skills, with the ability to work collaboratively across teams.
- Proficiency in using Applicant Tracking Systems (ATS) and other recruitment-related software.
- High attention to detail and the ability to handle sensitive information with discretion.
- Experience in training and developing junior staff members is a plus.
- Flexibility to work with cross-functional teams in different geographical locations (e.g., Canada and Mexico).
- Fluent in English. Spanish and/or French proficiency is a plus
- Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools
