What are the responsibilities and job description for the Purchasing Program Specialist position at Finance & Admin Services?
Position Summary
Manage, plan and coordinate contracts program, activities and operations within the Purchasing Division of the Department of Finance and Administrative Services; plan, organize and manage administrative and procurement activities of Purchasing Programs as assigned; coordinate assigned activities with other divisions, outside agencies and the general public and provide highly responsible and complex staff assistance to the Purchasing Manager and Assistant Purchasing Officer.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Bachelor's degree from an accredited college or university in public administration or finance; and
Five (5) years of contracting or purchasing experience.
Public sector/agency purchasing and procurement experience preferred.
PeopleSoft/Oracle experience in purchasing preferred.
Preferred Knowledge
- Operational characteristics, services and activities of a purchasing program
- Principles and practices of program development and administration
- Principles and practices of accounting and cost benefit analysis
- Methods and techniques of bid and specification preparation
- Methods for presenting programs in formal and informal, public and non-public settings
- Methods and applications for conducting training to internal and external customers
- Market trends and conditions
- Purchasing procedures and negotiation techniques
- Materials, supplies and equipment typically used in municipalities and the source for such products
- Principles and practices of governmental purchasing and contract administration
- Pertinent Federal, State and local laws, codes and regulations
Preferred Skills & Abilities
- Use computer applications to include those related to the Purchasing function
- Participate in the development and administration of division goals, objectives and procedures
- Identify resource needs; review with appropriate management staff; implement improvements
- Direct, coordinate and review the work plan for services; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems
- Conduct, delegate, oversee and train staff in the processes for Request for Proposals, contracts and other purchasing methodology's
- Negotiate and purchase goods and services for a large agency
- Analyze problems, recommend alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
- Prepare accurate bids, proposals and specifications
- Assist in developing and implementing automated systems for purchasing
- Research, analyze, and evaluate new service delivery methods and techniques
- Interpret and apply Federal, State and local policies, laws and regulations
- Communicate clearly and concisely
- Perform the essential functions of the job with or without reasonable accommodation
- Establish and maintain effective working relationships with those contacted in the course of work
