What are the responsibilities and job description for the Administrative Assistant position at Financial Talent Group?
Administrative Assistant (Full-Time, On-Site – Colorado Springs, CO)
Are you a highly organized, detail-oriented professional looking for a role where your administrative skills can make a global impact? A world-renowned nonprofit organization dedicated to spreading hope and inspiration is seeking a full-time, on-site Administrative Assistant to support daily office operations and ensure organizational efficiency. If you thrive in a mission-driven, fast-paced environment and have a heart for service, we invite you to apply! Senior leadership is conducting interviews Thursday, March 13th. For immediate confidential consideration, please reach out to melissa@financialtalentgroup.com.
About Our Client
Our client is a rapidly growing nonprofit with a bold mission: to reach and impact lives around the world through innovative media-driven initiatives. The team is passionate, faith-driven, and committed to excellence in all we do. Based in Colorado Springs, CO, we work collaboratively to provide the resources, technology, and support necessary to expand the reach of our mission.
Position: Administrative Assistant
- Location: Colorado Springs, CO (On-Site)
- Employment Type: Full-Time, Direct Hire
- Salary Range: $20.19 - $26.92 per hour
- Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Flexible)
- Department: Operations
- Reports To: Operations Manager
What you will do as the Administrative Assistant
As an Administrative Assistant, you will play a key role in supporting office operations, coordinating schedules, and ensuring smooth communication between staff, donors, and stakeholders. Your ability to anticipate needs, manage multiple tasks, and maintain organization will be essential in helping our team work efficiently and effectively.
How the Administrative Assistant will add value to the day-to-day operations
- Manage daily office operations, including scheduling, correspondence, and file organization.
- Coordinate domestic and international travel for staff, handling logistics such as airfare, accommodations, and transportation.
- Serve as the main point of contact for remote staff visiting the Colorado Springs office.
- Oversee office maintenance and supply inventory to ensure an organized, well-stocked work environment.
- Assist with onboarding new employees, including paperwork, orientation scheduling, and IT setup.
- Package, label, and coordinate shipments to donors, staff, and stakeholders.
- Provide administrative support to leadership, including drafting correspondence and maintaining records.
- Act as a liaison between staff, donors, and external partners to ensure effective communication.
- Support special projects and process improvements as assigned.
What We’re Looking For
- Highly organized with the ability to manage multiple deadlines simultaneously.
- Proactive and self-motivated, able to work independently in a fast-paced setting.
- Strong communication skills (both written and verbal).
- Excellent interpersonal abilities to work with teams, donors, and stakeholders.
- Demonstrated discretion, integrity, and dependability.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
- Strong problem-solving skills and adaptability.
- Passion for nonprofit work and media-driven impact initiatives.
What you will need to be successful as the Administrative Assistant
- Minimum of 2 years of experience in an administrative role, preferably in a nonprofit or media environment.
- Experience using Microsoft 365.
- Intermediate experience in Excel preferred.
Compensation & Benefits
- Comprehensive Benefits Package
- Medical, Dental, and Vision Insurance (70% employer-paid)
- Life Insurance (Employee & Child)
- Short-Term/Long-Term Disability (Employer-provided)
- 403(b) Retirement Plan (Generous employer match)
- Health Reimbursement Plan ($2,000/year)
- Work-Life Balance
- Flexible PTO policy
- 13 Paid Holidays
- Professional Growth & Support
Work Environment & Physical Requirements
- Frequent sitting, data entry, and phone communication
- Ability to lift 15-20 pounds
- Working in a structured office setting with a collaborative team
Financial Talent Group provides equal employment and recruiting opportunities to all employees, applicants, and recruits for employment for Financial Talent Group and in recruiting employees for its clients, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training
Salary : $2,000
