What are the responsibilities and job description for the Office Services Coordinator/Receptionist position at Finch Thornton Baird Attorneys at Law?
San Diego based law firm, with 31 attorneys and growing, seeks someone who can wear many hats to join our team. This is a great entry-level opportunity for the right candidate - with excellent growth potential and a great team of people to work with. We are seeking an individual with long-term, career-minded aspirations to work 40 hours per week, in person, in the office (not a remote position).
Responsibilities :
answering and transferring all incoming lines,
managing our busy conference center,
distributing incoming faxes via e-mail
welcoming all guests that enter our suite.
managing the firm's database. This entails updating contact information such as
change of addresses,
captions,
proofs
opening all matters.
Cross-train with Administrative Assistants and assist in projects that can be done at front desk
QUALIFICATIONS :
Previous legal experience and / or paralegal certificate preferred, but not mandatory
Friendly, professional personality
Skilled proficiency with Microsoft Outlook, Word, and Excel
Excellent oral and written communication
Strong organizational and time-management skills
Must be detail oriented and a quick learner
Able to prioritize, ask questions, follow directions, and exercise good judgment
Ability to manage multiple tasks and meet deadlines
Ability to work independently, but also team oriented
Must be able to process a high volume of work and lift 20 pounds
PERSONALITY-WISE, WE'RE LOOKING FOR :
Someone who has no problem picking up the phone and talking to strangers or helping attorneys and co-workers with projects at the drop of a hat.
Confidence in your abilities needs to shine through, without being cocky.
An "If I don't know the answer, I'll find out" personality. You can't be afraid to ask questions, and you have to take the initiative to find the right person to ask.
A love of schedules, i.e., you make and manage your own tasks and need to do things without having to be reminded before deadlines.
Someone who will take ownership of and accountability for tasks they are responsible for. If you make a mistake, let us know so we can help you fix it.
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