Facilities Manager

Summary

The Facilities Manager plans, oversees, organizes and controls the utilization, safety, security, and appearance of all buildings, grounds, utilities and operating facilities for the St. Mary Magdalene Catholic Church 26-acre campus located on Woodruff Road, Simpsonville.

Responsibilities

• Establishes, implements, and enforces facilities policies and procedures, and sets workflow priorities and quality standards for maintenance, custodial, security, and safety tasks.
• Under the supervision of the Director of Business Administration, develops and manages the annual facilities budget.
• Manages all work priorities through the use of a Work Order Management System.
• Oversees or performs various routine and preventive maintenance and custodial tasks in support of the Parish.
• Supervises all rectory, custodial and maintenance staff and oversees various work projects for volunteers including the annual Parish In-Service Day each Spring.
• Responsible for safety and security systems and procedures and campus wide risk-management.
• Conducts safety inspections of fire apparatus as required by governmental agencies
• Responds to work requests and clergy / staff inquiries in a timely and courteous manner.
• Maintains and reports weekly Mass attendance using automated counters. Records Mass attendance in database for the needs of various groups including the Diocese, Long-Range Planning, and the Pastor.
• Maintains a good working relationship with neighbor churches and businesses.
• Works with the Ministries and Fellowship Coordinator and key staff to coordinate schedules and logistics for room set-ups and transitions.
• Works with the Ministries and Fellowship Coordinator to obtain input from ministry users, councils, committees and church staff to resolve problems regarding the status and quality of the condition of the buildings and the grounds.
• Develops and maintains an in-depth knowledge of church operations and objectives, and overall knowledge of other staff departments and ministries.
• Establishes and maintains, in coordination with the Director of Business Administration, a fixed asset inventory system as defined in the Diocese of Charleston Parish Finance Council Handbook / Accounting and Internal Control Procedures.
• Establishes and enforces high professional standards for the neatness and efficiency of building interiors.
• Responsible for the acquisition of any required local permits for facilities upgrades, repairs and maintenance.
• Responsible for the management of facilities and janitorial-related purchasing activities for the Parish in accordance with the oversight of Director of Business Administration.
• Responsible for timely processing of facilities related accounts payable and approvals for time and attendance for facilities team.
• Maintains and administers weekly updates to the HVAC schedule using Tracer Control System for buildings to meet Parish needs.
• Tracks and monitors utility (i.e., electric, gas, telephone and water) usage and costs. Looks for sudden increases or unexplained variances and finds ways to mitigate future cost increases. Maintains monthly database of usage and costs by account.
• Attends monthly staff meetings to obtain Pastor / Staff / Ministry needs and provide with information updates.
• Oversees the set-up / take down of decorations for various liturgical seasons and events e.g., Christmas, Lent, Easter, and the annual International Festival.
• Attends Building and Renovation Committee Meetings and provides regular updates of Facilities activities and projects to the pastor and the Finance Council.
• At least quarterly, prepares a briefing of major facilities related activities for the Pastor.
• Performance of various other duties as assigned.

Qualifications