Executive Assistant

Be an integral part of FINN PARTNERS, one of the fastest-growing global, integrated public relations and marketing agencies. We are looking for a resourceful, self-starter who shares our “Work Hard - Play Nice” values, and who cannot wait to be part of our bustling and collaborative team. The ideal Executive Assistant candidate thrives in tackling new challenges every day, wears multiple hats (maybe a fedora, maybe a party hat, who knows), and is energized by the prospect of growing a career with many possibilities. 
This person will be a trusted partner to our Chair of Purpose and Health, Health Practice Lead and NYH Lead and help support the mission to create a “best place to work” for the talented and growing team that they will be a part of. 

• Our culture: Innovative, Nimble, Evolving, Scrappy. Strong bones, with lots of room to help further build out our structure as we continue to grow.
• The day-to-day: Everything from full support for our regional lead, to helping maintain a fun and vibrant office culture. Our days are dynamic and always changing, but you can expect job duties including: some expense report filing, travel coordination, client interactions, research, coordinating or creating visual, written, and analytical content, setting up and coordinating office events, implementing ideas you might have to infuse fun into the day for the office. 
• Our ideal candidate: Professional, polished, adaptable, unflappable, an ambassador for the agency. Sees around corners and solves problems before they even exist. Willing to roll up their sleeves. Energized by the day-to-day challenges of agency life, client service, and new business. Strong, professional and friendly communicator.

Responsibilities:

• Help create amazing experiences for cross-office colleagues, and our existing, potential and new talent
• Support the team with Netsuite. Coordinate with our IT team to troubleshoot current tech issues or potential tech issues
• Manage email aliases and lists for Health Practice employees
• Summarize and/or transcribe meeting notes and support business operations  and new business as needed.
• Bonus points for someone who loves to conjure up amazingly creative ways to surprise and delight clients

Requirements:

• Minimum of 2-3 years of executive assistant or office assistant experience, preferably in an agency, or creative services setting
• A self-starter who can assess situations, identify needs, problem-solve, rally people and processes, in a fast-paced agency setting

• Impeccable attention to detail
• Creative, critical thinking, and analytical skills
• Fluency with all Microsoft Office, Box and Google programs
• Remarkable communication skills, including active listening and outstanding verbal and written communications to staff and senior management
• Absolute trustworthiness and ability to maintain confidentiality across sensitive office/HR matters

About Finn Partners:
Finn Partners was launched in late 2011 to realize Peter Finn's vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. Finn Partners specializes in the full spectrum of communications services, including digital and social media. Specialty areas include technology, consumer, education, travel & lifestyle, CSR, arts, health, and public and corporate affairs.
Headquartered in New York City, the company has 850 employees, with offices in cities including Boston, Chicago, Detroit, Fort Lauderdale, Jerusalem, London, Los Angeles, Munich, Nashville, Paris, Portland, San Francisco, Seattle, Shanghai, Singapore, and Washington D.C. Find us at www.finnpartners.com and follow us on Twitter @finnpartners.  While we appreciate the interest of all candidates, we will only respond to those with whom we have a greater interest.
 

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