Conflicts & New Matter Analyst

About Us   Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth.  We pride ourselves on providing top-tier intellectual property services globally.  Our success is rooted in our emphasis on relationships with our clients and each other.  We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.   Role Overview   The Conflicts & New Matter Analyst is responsible for reviewing, analyzing, and processing requests for new matters and applications. The analyst ensures the requests comply with established firm guidelines, policies, and procedures. This position will consult with Senior members of the New Matters team and the Conflicts Department to verify that all parties involved in a matter are cleared. The analyst will coordinate with the Financial Services Department for credit evaluation of identified clients in accordance with fiscal parameters set by the department. The position involves frequent liaising and consulting with attorneys, department directors, managers, patent/trademark legal assistants, secretaries, billing specialists, system/database administrators, administrative and support staff.   Responsibilities   Monitors and reviews all requests for new matters submitted directly or bypassing the Conflicts Department for accuracy and completeness. Examines the requests relative to practice code, jurisdiction, third parties involved, and billing details such as currency, language, and tax codes among others in keeping with established guidelines and policies. The role is significant particularly for the firm’s overseas operations in Tokyo, London, Munich, Shanghai, Taipei, Seoul, Tel Aviv and Sydney where strict adherence to regulations is necessary.   Responsible for evaluating requests for client matter number changes in the Financial Services database consistent with requests coming from clients, partners, attorneys, and other sources.    Replies to email/phone requests for assistance about issues with ChromeRiver, Carpe Diem, Netdocs, FileTrail and other queries for information, by guiding them to the responsible party and department.   Performs projects and/or tasks efficiently, including troubleshooting and identifying effective resolutions to ensure successful project completion. Provides status updates for all pending projects.   Other duties as assigned.    Qualifications   High school diploma or equivalent required; Bachelor’s degree or some college preferred Minimum of three years’ experience in general office work including data entry, records management and related duties required, preferably in a law firm or professional services environment. Demonstrated experience in Microsoft Office (PowerPoint, Word and Excel); familiarity with the Internet/Intranet and document management systems. Ability to conduct research using the Internet and other electronic resources. Experience using Intapp. ADERANT and/or FileTrail is a plus Experience using MS Teams, Zoom and other virtual event and meeting platforms. Strong data entry and word processing skills Detail oriented with good grammatical and proofreading skills. Excellent attention to detail Strong organizational and project management skills. Excellent oral and written communication (including spelling and grammar) and interpersonal skills; ability to interact effectively with all levels of firm personnel, and a variety of external entities in a professional manner. Must possess superior judgment and discretion and be able to protect and maintain highly confidential information. Ability to work under pressure, meet frequent deadlines, and prioritize multiple tasks. Ability to deal courteously and efficiently with attorneys, clients, administrative and support staff, and outside vendors and professional peers. Self-starter capable of working independently and having the initiative to identify and implement methods for enhancing the department’s internal systems and delivery of services to the firm. Ability to work independently and as part of a team. Flexible attitude and the ability to deal well with changing assignments and priorities.   The base annual pay range for this role is between $57,000 - $63,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.   Equal Employment Opportunity Statement:    Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.   #LI-BW1

Salary : $57,000 - $63,000