What are the responsibilities and job description for the Executive Assistant position at FINTOP Capital?
Overview:
The ideal candidate is an administrative professional capable of supporting multiple executives. To be successful, this individual will be highly-organized, digitally savvy, plus capable of navigating sensitive information and critical relationships with discretion.
This is a full-time role that reports to the firm’s Managing Partners. Based in Nashville, this individual will be expected to work primarily in-person at the firm's office located in Wedgewood Houston. While the New York office will leverage this individual for remote support, there is no anticipated travel required for this role.
We welcome traditional candidates with administrative experience, plus also encourage non-degreed applicants and/or non-traditional candidates with significant work experience (5 years) to apply.
The Company
FINTOP Capital is a venture firm with $700 MM in committed capital across five funds. Founded in 2016, the firm is focused on early-stage B2B fintech companies. The 20 person team is headquartered in Nashville, but also has members based in New York, Atlanta, Denver, Jacksonville, & St. Louis.
Responsibilities
General Administrative Support 60%
- Calendar management for Partners; including scheduling in-person and remote meetings, coordinating board meetings, etc.
- Manage receipts & prepare monthly expense reports for Partners; oversee expense report submissions for entire team
- Ad hoc document preparation & note taking for Partners
- Tax preparation (document gathering and tracking) for Partners
- Family personal travel arrangements for Partners as needed
- Oversee & maintain accurate CRM entries for Partners
Travel Coordination & Support 20%
- Ongoing coordination of Partners’ travel for board meetings & other firm commitments
- Coordinate offsite meetups 2-3x per year for the full team
Office Management 10%
- Manage office expenses, including coordination of office supplies and kitchen setup for Nashville & New York offices
- Manage boardroom & events calendar for Nashville and New York offices
- Manage hospitality for visiting team members, portfolio leaders, & guests (hotel discounts, dining reservations, etc.) for Nashville and New York offices
Annual Meeting / Event Support 10%
- The firm’s Annual Summit (Q3 in 2025) is an all hands-on-deck initiative in the weeks leading up to the in-person gathering in Nashville. This individual will play a key role in managing attendee registration, attendee FAQs, & support onsite programming.