What are the responsibilities and job description for the Adminstrative Assistant position at Fire Department Coffee?
Fire Department Coffee is seeking a highly organized and proactive Administrative Assistant to support our team with a variety of office tasks. The ideal candidate will possess strong communication skills, be detail-oriented, and have the ability to manage multiple priorities effectively. If you thrive in a fast-paced environment and enjoy contributing to the smooth operation of an office, we encourage you to apply!
Responsibilities & Duties:
- Invoice Processing: Manage receivables and payables by processing invoices accurately and timely.
- Customer Communication: Maintain communication with both internal teams and external customers to ensure smooth transactions.
- Receivable Deposits: Prepare and process daily receivable deposits.
- Freight Bills: Prepare and manage daily freight bills related to shipments.
- Accounting Support: Provide support to other accounting groups and departments as needed, assisting with various tasks.
- Wholesale Orders: Process weekly wholesale orders, shipments, and related invoices efficiently.
- Administrative Duties: Perform daily, weekly, and monthly administrative tasks as assigned to ensure department operations run smoothly.
Required Skills and Qualifications:
- High School Diploma or equivalent.
- Understanding of basic principles of finance, accounting, and bookkeeping.
- Excellent time management skills with strong attention to detail.
- Proficiency in Google Drive and other relevant software.
- Ability to maintain confidentiality of company information.
- Strong proficiency with Excel.
- Accurate data entry skills.
- Comfort with math and basic calculations.
- Attention to detail and precision.
- High ethical standards.
- Ability to work independently and as part of a team.
Preferred Skills and Qualifications:
- Associate's degree or equivalent in a relevant field.
- Experience in accounts receivable or accounts payable.
- Proven experience in driving process improvement.
- Familiarity with QuickBooks Online and Finale Inventory System.
Benefits:
- PTO
- Sick Time
- Health/Dental/Vision Insurance
- 401k
- Coffee Benefits
Job Type: Full Time, M-Friday
Compensation: $18-$22ph (based on experience)
Work Location: In-Person
This role is ideal for someone who enjoys working in a dynamic, team-oriented environment, has a strong attention to detail, and is proactive in assisting others across the accounting department.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $18 - $22
