Records Management Litigation Coordinator

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Fire Department, City of New York (FDNY), seeks a full-time Clerical Associate in the Records Management Unit of the Bureau of Legal Affairs. Reporting directly to the Records Management Officer and assisting both the General Law Unit and the Court Desk, the successful candidate will primarily help ensure the timely location of records in response to subpoenas and ongoing litigation. Responsibilities and tasks include but are not limited to: monitoring email inboxes to ensure prompt receipt of requests; contacting employees and other FDNY units as necessary to gather all records sought; reviewing documents and flagging privacy or HIPAA issues for the Records Management Officer; immediately notifying the Records Management Officer of any issues with locating records. The position requires providing a courteous and professional demeanor to private law offices, FDNY employees, the New York City Law Department and other city/state agencies such as the Office of the Chief Medical Examiner (OCME) and District Attorney’s Offices, as well as federal agencies. Although assisting other FDNY legal units and the Records Management Officer, the Clerical Associate will be expected to work independently and may serve as a point of contact for parties requesting records. Additionally, the Clerical Associate will ensure compliance with FDNY records access policies, HIPAA, and other privacy laws governing records disclosure.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

- Excellent communication skills - Experience using various types of databases to locate records and information - Ability to work in a fast-paced environment - Knowledge of HIPAA and privacy laws

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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