What are the responsibilities and job description for the Sr.Buyer position at Fire Equipment Inc?

Job Description

Job Title : Buyer - Manufacturing

Location : Westford / Training in Medford

Job Type : Full-Time

Department : Procurement / Supply Chain

Reports To : Supply Chain Manager

Summary :

We are seeking a detail-oriented and proactive Sr. Buyer with a strong background in manufacturing to join our team. This role will focus on placing routine orders with suppliers, managing inventory requests from warehouse teams, and ensuring that all purchasing activities align with company needs and standards. The ideal candidate will have a solid understanding of procurement processes, negotiation skills, and the ability to work cross-functionally with various departments.

Key Responsibilities :

Order Placement :

Place orders with suppliers for routine, everyday stock items including fire extinguishers, pipes, materials, and other necessary inventory items.

Ensure all orders are placed in a timely manner to maintain optimal stock levels and support uninterrupted manufacturing processes.

Inventory Management :

Respond to inventory requests from warehouse teams and ensure that stock levels are adequate to meet production needs.

Monitor inventory levels and use historical data to guide purchasing decisions and prevent overstock or stockouts.

Supplier Relations :

Build and maintain strong relationships with suppliers to ensure reliable and cost-effective procurement.

Negotiate pricing, terms, freight, and delivery locations with suppliers to secure the best possible deals.

Follow up on orders to confirm delivery schedules and ensure pricing aligns with negotiated rates, especially for bulk buys.

Data Analysis and Reporting :

Analyze previous years' purchasing data to identify trends and use insights to inform current and future negotiations with suppliers.

Prepare and maintain reports on purchasing activities, cost savings, and supplier performance.

Cross-Functional Collaboration :

Work closely with the Supply Chain Manager to obtain approvals for orders and to participate in the bid process.

Collaborate with internal teams including warehouse, sales, and customer service to understand their needs and ensure that purchasing decisions are aligned with overall company goals.

Process Management :

Develop and maintain manual processes as necessary, ensuring all purchasing activities are well-documented and compliant with company policies.

Utilize Salesforce and other relevant software tools to track orders, manage supplier information, and generate reports.

Technical Skills :

Must be proficient in Microsoft Office Suite, particularly Excel, to manage data and create detailed reports.

Use email and other communication tools effectively to manage supplier and internal communications.

Qualifications :

7-10 years of experience as a Buyer in manufacturing or a related field, with a focus on purchasing parts and materials.

Experience in the manufacturing industry with an understanding of procurement processes for routine stock items.

Familiarity with bulk purchasing and managing supplier relationships for high-volume orders.

Ability to work independently and as part of a team, with a proactive approach to problem-solving.

Strong negotiation skills with a proven track record of securing favorable terms.

Excellent communication and interpersonal skills, with the ability to work cross-functionally.

High level of proficiency in Microsoft Excel and experience with Salesforce or similar CRM / ERP systems.

Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously

Education :

Associate’s degree in business or a related field is required.

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