Accounting Administrator (Entry-Level)

Job Summary: The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.

Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.  The employer reserves the right to change or assign other duties to this position.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Accounts Receivable (AR): 

• Assist with preparing and sending customer invoices
• Post customer payments in the accounting system
• Help monitor aging reports and follow up on past-due balances
• Respond to basic customer billing inquiries
• Maintain organized customer files and documentation
• Support account reconciliations and month-end AR tasks

Accounts Payable (AP):

• Enter vendor invoices accurately into the accounting system
• Match invoices to purchase orders and receiving documents
• Assist with processing check runs and electronic payments
• Maintain vendor records and filing systems
• Communicate with vendors regarding payment status as needed
• Help reconcile vendor statements

General Administrative & Accounting Support 

• Maintain accurate digital and paper financial records
• Assist with data entry and basic account reconciliations
• Provide support during month-end and year-end close
• Perform other administrative duties as assigned

Job Requirements:

• High school diploma or equivalent required; associate’s degree in accounting, Business, or related field preferred
• 0-2 years of accounting or administrative experience
• Basic understanding of basic accounting principles and procedures.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information.
• Willingness to learn and take direction

Work Environment/Physical Requirements 

• Professional business-casual office environment
• Part-time, 24 hours per week
• No travel involved

Compensation & Benefits

• Medical, dental, and vision insurance plans.
• Company-paid life insurance and long-term disability coverage.
• Optional supplemental benefits. 
• Paid time off (PTO) starting in your first year of employment.
• Seven (7) paid holidays annually.
• 401(k) plan with safe harbor match, including both traditional and Roth options.
• Business casual office environment
• Employee referral program with bonus opportunities.

-Direct Applicants Only - No Third-Party Recruiters-

Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.