Executive Business OperationsAdministrative Support

Firebird AST is seeking an onsite Executive Business Operations Administrative Support with an active DoD Secret clearance to support the N98G at the Pentagon in Arlington, Va. The contract is pending; anticipated award is April 2025.

RESPONSIBILITIES

• Support executive leadership within the Director, Air Warfare and Deputy Director, Air Warfare.
• Provide Operational Support: Support daily administrative functions and routines of N98B and N98 Front Office. This includes coordinating appointments and meetings, coordinate and adjust conference room usage requests, maintaining schedules and event calendars, operation of unclassified and classified VTC suite, screening visitors and phone calls, and other administrative tasks.
• Assist N98B with implementation of business processes. This includes contributing to preparing personnel management documentation, participating in long range planning activities, establishing tasking priority/tracking, and metric development.
• Update the front office leaders’ recall cards (phone numbers only/no PII) Track deadlines for action items as well as longer term projects.
• Coordinate Read Ahead briefs and Sync meetings with appropriate Requirements Officers to support N98 leadership meeting schedule.
• Resolve administrative problems and inquires deferring to the appropriate government POCs when difficult questions or issues arise.
• Receive, direct and escort both cleared and uncleared non-N98 personnel within N98 spaces.
• Answer, screen and transfer inbound phone calls, handing requests for information and data.
• Coordinate travel and claim submission for N98 leadership using the Defense Travel System (DTS)
• Work closely and professionally with the offices of Flag and General Officers, Senior Executives and Service Secretaries to ensure that schedules are synchronized to support N98 leadership.
• Prepare agenda for meetings and meeting materials.
• Prepare seating plan considering military protocol. Photocopying, binder building, faxing, mailing, and filing documents.
• Provide Security Coordination Maintain security protocol throughout office spaces including the proper disposal of sensitive and classified material.

REQUIRED

• Must have active DoD Secret clearance.
• Minimum five years’ experience participating in business services Acquainted with OPNAV and Secretariat business functions, operations, faculties management, physical security, The Joint Travel Regulations and DTS, training, and office automation/communications requirements and support.
• Demonstrated expertise with software and systems:
  • Microsoft 365
  • SharePoint
  • Teams

EDUCATION

• Bachelor’s degree in finance, business, or any related field

CLEARANCE

• Active DoD Secret

About Firebird AST:

Firebird AST is a Service Disabled Veteran Owned Small Business (SDVOSB) based in Northern Virginia and a market-recognized leader within the IC, Department of Defense, Homeland Security, and Law Enforcement. We maintain a corporate culture deeply rooted in the US Military core values that gave us our start - honor, integrity, commitment, and selfless service. For this reason, our customers' needs and missions always comes first. We seek hard working, highly experienced, extremely motivated, professionally proven subject matter experts, trainers, leaders, innovators, and technical experts to serve on our team. Firebird AST has a firm understanding that our employees are our greatest asset and that, accordingly, they are to be provided the greatest level of respect and care possible.

Firebird AST is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.