What are the responsibilities and job description for the Purchasing Agent/Office Assistant position at Firenza Stone?
This Position is an assistant to our Executive Office Administrator. Duties will include what has been outlined below plus additional items as they arise.
Purchasing:
- Create and Submit Purchase Orders to Vendors
- Periodic reconciliation of open PO’s and investigate and communicate reasons for those remaining open.
- Verify Order Acknowledgements (Product, Quantities, Pricing)
- - If there are discrepancies with pricing, availability, etc. communicate and resolve with Vendors and Salespeople
- Confirm Orders Received (Quantities, Back Orders, etc.)
- - Communication (forwarding of either paperwork / copies or emails) with Shipping and Receiving Department
- - Communicate with Sales People what has arrived and location of Orders, any delays / order updates, etc.
- Notify ALL (sales department, ownership team and accounting) of any upcoming price increases.
Assistant:
- Go over consignment/inventory sheets (frequency?) Use of cycle counts? Perpetual vs. periodic inventory.
- Check cut sheets vs. lists of material still available. This person should be reviewing the list periodically to verify that the adjustments for these activities have been properly recorded once identified by this reconciliation.
- Communicate any discrepancies
- Match PO's to invoices to be entered
- Administrative backup as needed: data entry, filing, additional administrative tasks as needed.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Work Location: In person
