What are the responsibilities and job description for the Office Administrator position at Fireplaces Stoves and More?
Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring a smooth workflow within the office environment. This role requires excellent communication skills, proficiency in office management, and a strong ability to multitask with a positive attitude.
Duties
- Oversee daily office operations and ensure efficient workflow.
- General accounting.
- Making deposits.
- Manage front desk responsibilities, including greeting visitors and answering phone calls with professional phone etiquette.
- Taking service requests and scheduling.
- Collecting payments, sending invoices.
- Perform data entry tasks accurately and efficiently.
- Maintain organized filing systems for documents and records.
- Utilize Striven software for document creation, scheduling, and collaboration.
- Proofread documents for accuracy and clarity before distribution.
- Assist in managing office supplies and inventory levels.
- Coordinate meetings and appointments, ensuring proper time management.
- Provide support to other team members as needed to facilitate office functions.
- Handling incoming freight, updating striven when items arrive to be installed.
- Scheduling service calls and contacting the customers to confirm appointments.
- Processing sales tax.
- Work from 8:30 am to 5:30 pm
Qualifications
- Proven experience in office management or administrative roles.
- Strong proficiency in data entry with attention to detail.
- Familiarity with phone systems and excellent phone etiquette skills.
- Quickbooks knowledge.
- Exceptional time management skills with the ability to prioritize tasks effectively.
- Strong proofreading skills to ensure high-quality documentation.
- Excellent organizational skills with the ability to maintain a clean and orderly workspace.
- Keeping the showroom clean.
- Ability to work independently as well as collaboratively within a team environment.
If you are passionate about creating an efficient office environment and possess the necessary skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Spearfish, SD 57783 (Required)
Ability to Relocate:
- Spearfish, SD 57783: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $25