Executive Assistant

Executive Assistant (HR & EOS Support)Position Overview:

The Executive Assistant (EA) provides high-level administrative support to FireSprint’s leadership team, managing scheduling, meetings, and travel. This role also supports HR functions such as interviewing, hiring, and onboarding, while playing a key role in implementing the Entrepreneurial Operating System (EOS) by organizing meetings, tracking action items, and ensuring accountability.

Key Responsibilities:

• Executive Support: Manage calendars, coordinate meetings, prepare materials, and handle travel logistics.
• EOS Support: Facilitate Level 10 (L10) meetings, track action items, and ensure leadership accountability.
• HR Assistance: Schedule interviews, assist with hiring and onboarding, and maintain employee documentation.
• Project Coordination: Track project progress, ensure deadlines are met, and provide status updates.
• Culture & Engagement: Plan team events and support employee engagement initiatives.
• General Admin: Draft emails, manage expenses, and support leadership as needed.

Qualifications & Skills:

• Proficiency in Google Workspace and Microsoft Office.
• Strong organization, communication, and discretion.
• Familiarity with HRIS, ATS, and EOS (preferred).
• 2 years supporting executives; HR or recruiting experience a plus.

Performance Metrics:

• Efficiency in scheduling and administrative tasks.
• Effective facilitation of EOS meetings and HR processes.
• Successful onboarding and team engagement.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Overtime
• Weekends as needed

Application Question(s):

• Are you familiar with the EOS operating system?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistance: 2 years (Preferred)

Work Location: In person