Contracts & Budget Supervisor

Description

As part of the Finance Division, the Contracts & Budget Supervisor is responsible for planning, managing, and supporting all internal or external funding to ensure prevailing laws, rules, and applicable regulations and ordinances are incorporated into internal contracting procedures, compliance, and budget practices. 

• Oversees the contracts team to ensure accurate and comprehensive contract development and compliance. 

• Manages contract development, review, and monitoring, including providing training and technical assistance to staff on contract management processes. 

• Works with program staff to ensure contract term alignment with program objectives and compliance with funder requirements. 

• Manages contracts and expansion portfolio. Coordinates internal contract development and completion including providing training, technical assistance, and consultation to Agency staff with contract and grant management responsibilities to ensure that contracts are accurate, comprehensive, developed and carried out in compliance 

• Manages internal and external funder reporting of related funding. Prepares and coordinates program and financial reports to identified funders, including Commission or other internal and external committees as needed 

• Ensures procedures are in place to meet compliance requirements within agency 

• In partnership with ECE Fiscal Operations, ensures contracting compliance with funded partners  

• Works with the Technology and Finance team to enhance and implement contracting processes in HIGH5 (Salesforce) and other agency software programs  

• Ensures compliance requirements are met for funders and subcontractors to ensure we have clean internal and external annual financial and program audits  

• Additional projects and duties as assigned 

Qualifications

Minimum Qualifications 

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: 

• Minimum nine years of full-time progressively responsible related experience in a public or private organization 
• Bachelor’s Degree from an accredited four-year college or university with major coursework in a related field may be substituted for 4 years of experience. A Master’s degree may be substituted for an additional year of experience.

Knowledge of

• Principles and best practices of management, supervision, training, and team leadership. 
• Cross-cultural sensitivity. 
• Principles and practices of contract negotiation, development, and management. 
• Budgetary and contract administration practices. 
• Principles and practices of planning and project management. 
• Proficiency in MIP Fund Accounting. 
• Proficiency in Microsoft Office Suite; Office 365 preferred. 

Ability to

• Lead and effectively organize, coordinate, and supervise professional and administrative staff 
• Communicate effectively orally and in writing to staff and external partners 
• Promote teamwork and integration within and across the agency 
• Demonstrate cultural awareness and sensitivity in a variety of contexts 
• Read, analyze, and interpret common professional publications, legislative or policy documents, financial reports and related agency documents and information 
• Plan and project manage work to ensure organizational goals are achieved 
• Work with Leadership to develop a wide variety of short- and long-range plans 
• Analyze, develop, and monitor budgets 
• Establish and maintain effective working relationships with staff throughout the Agency 
• Facilitate groups and manage meetings effectively 
• Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures 
• Define and creatively address problems or management challenges requiring analysis of multiple variables or situations, collect and analyze information, consider alternatives, and draw valid conclusions 

Please note:

• We are currently working a hybrid 2 day per week in-office schedule and employees also come to the office to attend meetings and as requested.
• All First 5 employees must live and work in California.
• The salary range for this position is $103,000 to $144,000 and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range.
• We conduct reference and background checks for all potential employees.

About First 5 Alameda County

First 5 Alameda County believes every child in Alameda County should have optimal health, development, and well-being to reach their greatest potential. Through innovative programs and policy advocacy, we help provide children and their families access to resources that support their first five years of development.

Join our mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities, and improves peak years of child development.

First 5 Alameda County Benefits

We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.

Salary : $103,000 - $144,000