Plan Document Specialist

Job Description

First American Bank was founded in Chicago, and over the years has expanded throughout Wisconsin and Florida. As the largest privately held bank in Illinois, we now have over 60 locations and assets of $5 billion. We are a community bank at heart with international expertise, traditional values, and a forward-looking philosophy. Our employees have the experience and vision to meet the needs of savers, borrowers, and businesses in the 21st century. First American Bank can offer employees a level of visibility, career growth, and stability that is difficult to find in many larger corporations.

This entry-level hourly (non-exempt) position is responsible for all aspects of the preparation and maintenance of qualified and non-qualified retirement plans and Section 125 plans.

DUTIES & RESPONSIBILITIES

• Draft documents and corporate resolutions establishing plans.
• Review existing plans in conjunction with preparing their amendment and restatement.
• Prepare employee communications, including Summary Plan Descriptions, Summaries of Material Modifications, Beneficiary Designation Forms, election forms, and required participant notices.
• Draft corporate resolutions and amendments.
• Prepare various governmental filings.
• Obtain fidelity bonds for new qualified retirement plans.
• Apply for and secure Employer Identification Numbers and Trust Identification Numbers.
• Provide effective and timely, both verbal and written, communications in a clear and professional manner with clients and their advisors on plan issues.
• Coordinate with other staff members to resolve issues or gather data.
• Research technical and regulatory concerns.
• Develop and maintain working knowledge of retirement plan legislation and gain extensive knowledge of ERISA laws and regulations over time.
• Conduct and complete additional assignments/projects as designated by management.

QUALIFICATIONS

• Associate degree and Paralegal certificate, or Bachelor’s degree required.
• Retirement industry coursework or designation preferred but not required.
• Proven ability to handle multiple tasks independently, demonstrate strong attention to detail, and work well under pressure in a deadline-driven environment.
• A history of academic and/or professional success with a persistent desire for professional development and a proven track record of achieving results.
• Qualified military veterans are encouraged to apply.
• Ability to read and interpret legal documents.
• Demonstrated ability to convey thoughts and ideas effectively and succinctly via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar.
• Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively.
• Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry.
• Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach.
• Use sound professional judgment to balance the interests of the organization and customer, understanding and using available resources to mitigate risks.
• Proficiency with Microsoft 365 and PDF editor products and applications, including the ability to effectively prepare or review documents, procedures, and reports.
• Demonstrated ability to learn new systems and applications, as well as the ability to understand, adapt and adjust responsibilities/workflows as a result of system upgrades.
• Experience with the Relius Document ASP Subscriber System preferred but not required.
• Occasional travel to other First American Bank locations, client meetings, Bank functions, and training facilities may be required.
• Typical schedule is Monday through Friday 8:00 a.m. to 5:00 p.m. Additional hours may be required depending upon business need.
• Punctuality is required to maintain First American Bank’s customer service standards.
• Additional hours may be required during our busy season (October–January) and as needed for special projects.