Deposit Special Operations Administrative Assistant

Description

EOE M/F/D/V Affirmative Action Employer

JOB SUMMARY:  This position is responsible for overseeing General Ledger and DDA account balancing, daily and month end, Overdraft Protection Freshstart set up and maintenance, Balancing Bank of Oklahoma general ledger credit card advances, Child Support and IRS levies, Garnishments, order supplies for the department, as well as back up other areas in the department as needed. 

ESSENTIAL JOB FUNCTIONS:

• Balance numerous general ledger accounts daily/monthly, as well as Bank DDA accounts.

• Maintain Fresh Start Accounts

• Prepare Child Support levies, IRS levies and garnishments and process garnishment subpoenas as received.

• Set up new Freshstart accounts and maintenance them as needed.

• Order Supplies as needed for DSO.

• Backup Wire Transfers & ACH, Exception Item Processing, ODP Letters, Collections, Dormant Notices, Charge Off Recoveries, Debit Cards and other areas of the department as needed.

• Verify Wire Transfer and ACH transactions going to TIB as needed.

• Verify Stop payment returns as needed.

• Provide support to other department staff including filling in during their absences as needed.

• Must be able to meet attendance and punctuality standards

• Effectively work and cooperate with supervisors, co-workers and customers

• Follow the directions of supervisor

ADDITIONAL RESPONSIBILITIES:

• Perform other duties and projects as required by management.

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

• High School Diploma or equivalent

• Bookkeeping/clerical experience (including filing, letter writing,, etc.)

• 10-Key

•  Must maintain a high degree of confidentiality.

•  Dependable, trustworthy and willing to work as a member of a team while producing thorough and accurate work.

• Customer service experience

KNOWLEDGE, SKILLS, AND ABILITIES:

• Good verbal and written communication skills.

• Ability to follow written and oral instruction

• Ability to use 10-key adding machine by touch.

• Strong proficiency in PC applications, including MS Word and Excel, AS400, Windows XP.

• Good verbal and written communication skills.

• Good interpersonal skills; able to work well with a wide range of people including all levels of management.

• Strong organizational and time management skills.

• Demonstrate dependability through good attendance and adherence to timelines and schedules.

• Good follow through on projects and deliverables.

• Good analytical skills.

• Good problem-solving skills, with the ability to logically reason through situations.

• Demonstrate resourcefulness and ability to take initiative in development and completion of projects.

• Strong sense of customer service.

PHYSICAL REQUIREMENTS:

This work is primarily sedentary and requires the following physical activities:

• Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity.

• Frequent lifting (up to 10 pounds of paper supplies or minor office equipment).

WORKING CONDITIONS:

• Normal office environment.

NOTE:  The above statements are intended to describe the general nature and level of work performed by an employee in this position.  These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.