Human Resources Associate

Description

EOE M/F/Vets/Disability Affirmative Action Employer

JOB SUMMARY:  The primary purpose of this position is to assist the Human Resources Supervisor in the development and maintenance of the Human Resources Department.

ESSENTIAL JOB FUNCTIONS:

• Ensure compliance with federal and state personnel laws and regulations.
• Maintain professional communication and correspondence with candidates, employees, customers, vendors, etc.
• Manage all aspects of payroll functions, processing hourly and salary payroll as scheduled and processing incentives, bonuses, and manual checks as needed.
• Oversee all aspects of benefits administration, including implementation, enrollment/changes, employee inquiries, problem resolution, and ACA, ERISA, FMLA, and COBRA compliance.
• Communicate with all benefit carriers and employees regarding any billing adjustments, corrections, revisions
• Reconcile monthly benefits statements and general ledgers to ensure accuracy. (Central United, Allstate, MASA, Simmons Center, VSP)
• Responsible for the tracking and management of COBRA, employee coaching, Insure Oklahoma, FMLA, qualifying events, etc.
• Assist in pulling and building reports as needed in the HRIS/payroll system
• Responsible for managing all aspects of personnel files, including filing, scanning, and editing as needed.
• Responsible for records retention, including shredding of documents as required
• Maintain job descriptions for all employees
• Manage and track adjustments and changes on the HRIS system as needed, such as assigning/tracking 90-day Evaluations, employee coaching, new hires, terminations, employee information and status changes, premium changes, deduction catch-up or refunds, etc.
• Assist with all aspects of the recruitment and onboarding process, including job postings, 2nd interviews, reference & background checks, pre-employment drug testing, start date scheduling, and employee onboarding/off-boarding, etc.
• Assist with daily workflow to ensure HR Department deadlines are met, including employee NSF maintenance, ordering HR Department Supplies, the Mentor Program, and Employee Recognition, etc. 
• Assist with maintaining all aspects of the HR Intranet page, including some aspects of the Home Page, employee directory, organizational chart, and other announcements as needed from HR
• Assist with the maintenance of the Affirmative Action Plan and reports annually
• Assist with maintenance of EEO-1 and VETS 100 reports annually
• Assist all levels of management with personnel issues
• Assist with fun committee events, planning employee banquets, and retirement planning (set up and tear down of all events)
• Maintain all service lists to ensure up-to-date information and accuracy.
• Must be able to meet attendance and punctuality standards.
• Effectively work and cooperate with supervisors, co-workers, and customers.
• Follow the direction of the supervisor.

ADDITIONAL RESPONSIBILITIES:

• Perform other duties and projects as required by management

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

• High School Diploma or equivalent
• Experience in Human Resources, Business Management, Accounting or related preferred
• Knowledge of payroll law common practices, concepts, policy and procedure preferred
• Computer skills, including experience with MS Office, MS Word, MS Excel and Power Point
• Ability to learn job related software required
• Strong analytical, decision-making and communication skills
• Ability to maintain a high degree of confidentiality, and customer service
• Proficient computer, 10 key and typing skills.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong sense of customer and proficiency in PC applications
• Strong verbal and written communication skills
• Strong organizational and time management skills
• Strong interpersonal skills: able to work well with a wide range of people.
• Demonstrate dependability through good attendance and adherence to timelines and schedules
• Strong follow through on projects and deliverables
• Strong analytical and problem-solving skills
• Demonstrate resourcefulness and ability to take initiative in development and completion of projects

PHYSICAL REQUIREMENTS:

This work is sedentary and requires the following physical activities:

• Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity
• Frequent lifting (up to 25 pounds of paper supplies or minor office equipment)
• Setting up for events, luncheons, activities as needed
• Driving to outlying locations as needed

WORKING CONDITIONS:

• Normal office environment
• Traveling to outlying locations as needed

NOTE:  The above statements are intended to describe the general nature and level of work performed by an employee in this position.  These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.