What are the responsibilities and job description for the HR Support Specialist position at First Bankers Trust?

Job Details

Level

Experienced

Job Location

12th Broadway - Quincy, IL

Position Type

Full Time

Education Level

2 Year Degree

Salary Range

19.00 - $23.00 Hourly

Travel Percentage

None

Job Shift

Mon - Fri Days

Job Category

Human Resources

Job Summary & Key Accountabilities

First Bankers Trust Company is offering a fast-paced job opportunity for interested candidates! Apply today to secure a fulfilling career along with these additional perks :

Comprehensive, value-added career opportunities
Focus on career development, broad exposures, and learning new things daily
Opportunities to help others and make a difference in the community
Opportunities to participate in special interest groups, such as Young Professionals, or one of our Employee Resource Groups
Competitive full benefits package including medical insurance, HSA with investment options, dental & vision insurance, life insurance, 401K with match, and profit sharing
Vacation and PTO time reflective of your experience
Volunteering time off of 12 hours per year
Hybrid / remote work schedule in alignment with our e-commuting policy for specific positions
Access to a library over 6,000 personal and professional development on-line courses, hosted by Udemy Business
Participation in our company-wide employee wellness incentive program, and the ability to earn a discount on your next year's premiums

The HR Support Specialist provides comprehensive administrative support for the Human Resources department, focusing on recruiting, benefits administration, reporting, training coordination, and other HR functions. This role contributes to the daily execution of a variety of HR processes, while also serving as the primary backup for the Executive Administrative Assistant, ensuring smooth operations during their absence. This position is accountable for handling sensitive information with discretion and multitasking effectively to ensure deadlines and goals are met. This position will work closely with the rest of the HR team, as well as cross-functionally with colleagues across the company.

Human Resources Support

Assist with updating and posting approved job openings on internal and external platforms.

Schedule and coordinate onsite interviews, as well as candidate communication.

Execute employee onboarding and offboarding processes.

Process onboarding and early career experience surveys.

Assist with the preparation and processing of benefits and payroll; serve as a backup for payroll processing during periods of absence or peak times.

Ensure timely and accurate processing of HR-related invoices.

Respond to basic employee inquiries related to benefits and escalate issues as needed.

Support the maintenance of accurate benefits records and assist with annual open enrollment processes.

Draft and distribute HR updates and communications to staff, including policy updates, reminders, and other announcements.

Compile and prepare HR reports, such as recruiting and hiring reports, onboarding, payroll reports, training reports, and headcount reports.

Generate periodic and ad hoc reports for the HR team and senior management.

Assist with scheduling and organizing training and events.

Maintain employee files and ensure compliance with record-keeping requirements.

Assist with policy and procedure updates, and distribute communications to staff.

Perform other duties as assigned.

Executive Administrative Support

Act as the backup to the Executive Administrative Assistant during absences :

Support CEO by coordinating and scheduling meetings, organizing agendas and materials, coordinating travel arrangements, and managing follow-ups.

Manage board meeting schedules, coordinate the submission of and prepare of board documentation and agendas, and handle communication with participants and stakeholders.

Provide on-site assistance during board meetings, taking over regular admin duties and assisting with the management of meeting logistics as needed.

Prepare and distribute meeting agendas and follow up on action items.

Serve as the point of contact for internal and external inquiries.

Oversee inventory of office supplies and handle facilities requests.

Execute employee credit card program card requests, cancellations, and adjustments.

Perform other duties as assigned.

Key Competency Requirements

Associate's degree in Business Administration, Human Resources, or related field (Bachelor's degree in an HR related field preferred).

1-3 years of HR or administrative support experience, preferably in a financial or corporate experience.

Demonstrates ability to execute work under general supervision.

Effectively addresses routine job-related / technical issues independently, escalating non-routine concerns as needed.

Strong organizational and multitasking skills with attention to detail.

Excellent written and verbal communication skills.

Strong focus on process improvement and demonstrated ability to execute changes.

Ability to work successfully in a fast-paced, high-volume work environment.

Ability to adapt to changing circumstances, priorities, and environments while maintaining productivity and effectiveness.

Embraces new challenges with a positive attitude and adjusts approaches to meet evolving needs and demands.

High level of confidentiality and professionalism.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Familiarity with HRIS systems and ATS platforms is a plus.

Our values reflect our culture : Everyone is Valued, Do The Right Thing, Friendly Family, & Fun, Dream Big / Act Small, Accountability, Innovation

When you choose to become a part of the team at First Bankers, you are getting more than a job. What comes along with the daily work is making a difference in other people's lives, working closely with teammates who are people you enjoy, contributing to a bigger picture, balancing work and home commitments, and developing yourself and your career. If that sounds like a good deal to you, apply for a position today.

Work Environment

This position typically works in a professional office setting and may have the flexibility to work a hybrid schedule after an initial training period. The position requires the ability to sit for extended periods, use computer equipment, and communicate effectively with colleagues and clients.

First Bankers Trust Company is an equal opportunity employer and supports diversity in the workplace. Qualified applications will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Our HR team will reach out to the applicants who meet the qualifications and are most closely aligned with the requirements of the position.

Salary : $19 - $23

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