What are the responsibilities and job description for the Payroll Specialist position at First Coast Security Services?
First Coast Security has had the privilege of partnering with customers in the residential, commercial, and government sectors around the country for more than 20 years. The company has grown tremendously by adhering to its core values of excellence, courage, integrity, and professionalism.
POSITION SUMMARY:
The payroll specialist directly supports the payroll team to ensure accurate compilation, analysis, and reporting payroll, and implementing and maintaining appropriate internal controls, policies, and procedures. The payroll specialist will report to the Payroll Manager.
PRIMARY DUTIES AND RESPONSIBILITIES:
This list of duties and responsibilities is not all inclusive and will include other duties and responsibilities as management may deem necessary from time to time.
* Enter, maintain, and/or process information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, wage garnishments, child support payments and other information.
* Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
* Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors or final discharge.
* Address issues and questions regarding payroll from employees and supervisors
* Investigate and resolve any discrepancies in payroll
* Process, maintain, and support payroll required reports and documentation in a timely manner
* Maintain and file all supporting documentation in a timely manner
* Update paper and electronic payroll records by entering adjustments on pay rates, employee status changed etc.
* Provide routine (or as needed) accounting support that contributes to the effective functioning of the finance department and its operating systems
* Ensure compliance with State and Federal payroll requirements
KNOWLEDGE, SKILLS, AND ABILITIES:
Maintain the ability to manage full payroll cycle
Knowledgeable in State and Federal payroll requirements
Advanced knowledge of excel
Ability to work independently
Proven dependability and consistency
Detail-Oriented and conscientious
Outstanding communication skills; written and oral
Ability to consistently meet deadlines, follow up and effectively use time
Solid knowledge of accounting fundamentals and payroll best practices
Willingness to perform additional functions as needed
Strong problem-solving skills
MINIMUM REQUIREMENTS:
Education: 2-5 years of experience in payroll
MACHINES, TOOLS, EQUIPMENT AND SOFTWARE USED:
Microsoft Office Suite
Word
Excel
Teams
PowerPoint
WORK ENVIRONMENT: Office Setting- on-site
TYPICAL PHYSICAL DEMANDS:
* Ability to organize office systems through adjusting, connecting, lifting, pulling, pushing, bending, or folding for the purpose of proper records development and/or management
* Occasionally walk around office to printers, copy and fax machines, and file room
* Ability to sit while working at the computer
* Ability to reach forward to answer the telephone and to use the computer
* Ability to power grip the telephone, finger press to operate the computer keyboard, calculator, and telephone keypad, and pulp pinch to handle papers
* Possess speaking skills and hearing ability to interact with customers on the telephone
This job description is not a contract and does not affect the at-will nature of your employment relationship with First Coast Security. Furthermore, this job description is not intended to be all-inclusive and does not and cannot address every responsibility or duty you may be expected to perform during your employment. First Coast Security reserves the right to modify or amend this job description at its discretion, without prior notice.
All qualified applicants considered regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation or other protected status.
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High School Diploma or GED
Associates Degree
Bachelors Degree
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Short Term Disability, 401K/403b Plan
First Coast Security is an Equal Opportunity / Affirmative Action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce.
