Administrative Assistant

First Congregational Church of Atlanta

Administrative Assistant

Job Description

Job Position: Administrative Assistant

Department: Administrative Staff

Reports To: Church Administrator

Employment Status: Fulltime Salary

Location: Downtown Atlanta

Job Summary

The Administrative Assistant I perform a range of general clerical and basis bookkeeping responsibilities; oversee routine and advanced duties of other managers, employees, and the senior minister; work closely administrators to organize files, create correspondence, and prepare reports or documents. This role is critical to smooth and efficient operation of the department.

Essential Duties and Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings; book travel as required.
• Read analyze incoming memos, letters and other correspondence to determine their significance and distribute appropriately.
• Write and edit communications such as memos, emails, invoices, and reports.
• Maintain accurate and timely records of certain financial transactions.
• Ensure completeness of check logs and disbursement records.
• Maintain and store records either electronically or as hardcopy as needed within the department.
• Maintain financial security by upholding internal controls.
• Create and distribute weekly newsletter and other special communication to church members and other followers; contribute to social media platforms.
• Primarily, with input from the senior minister, create and publish the Sunday Bulletin and other special programs.
• Perform other related responsibilities as required.

Qualifications

• Experience with church or non-profit accounting(preferred)
• A high school diploma or equivalent and five year of clerical/secretarial experience, or bachelor’s degree. (Required)
• Proficiency in various computer software applications. (Required)

Skills and Abilities

• Demonstrated analytical and problem-solving skills
• Attention to detail and accuracy
• Initiative and ability to work independently
• Excellent written and verbal communication skills
• Effective time management
• Highly organized. Ability to prioritize work, meet deadlines and multitask
• Strong customer service and teamwork skills and especially a courteous, tactful, positive and helpful attitude when interacting with clergy, staff, volunteers, members of the congregation and external contacts
• Sound judgement
• High degree of integrity and ability to maintain confidentiality

Technical Skills

• Intermediate to advanced proficiency with Microsoft Office software (Excel, Word, PowerPoint),
• Willingness to learn at entry level or currently have familiarity with various internet-based functions, systems and software applications e.g. Vanco, banking software, accounting packages
• Experience with the CDM Church Management Tool is a plus
• Ability to use computers, copiers, phone systems and other office related equipment (required)
• Openness to explore new functionality and tools to enhance productivity

Physical Demands

Flexibility is required to lift, carry files, records, binders and other financial administrative records is required.

About First Congregational Church, United Church of Christ

We are an inclusive faith community where the Holy Spirit welcomes, engages and transforms the whole person and calls us forth into service.

Our church is 156 years old and we are one of the oldest African-American churches in Atlanta. We are located in the heart of downtown Atlanta.

First Congregational Church’s heritage and membership in the United Church of Christ make us committed to the causes of social justice, equality and reconciliation. First Church continues to bear witness to God’s presence in the world through its work in education, local and global missions and artistic expressions.

Job Type: Full-time

Pay: $18.45 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $18 - $20