Project Coordinator, Corporate Events

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

Learn more at www.firstagency.com

Location: New York, NY (Hybrid). Must reside in the tri state area to be able to go into office.

This full-time position offers the opportunity to support a range of top-tier FIRST clients on an assigned basis, allowing the employee to leverage their skills and experience in alignment with the organization's business needs.

What You Would Get To Do:

In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Professional Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST, which embeds specialist talent into organizations to provide Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Project Coordinator will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions. This position will support a team of Project Managers with virtual, in-person and hybrid events which include but are not limited to; internal programs, client-facing events including conferences, hospitality, thought leadership, sporting, and cultural programs.

Your Contributions

• Responsible for supporting the planning and execution of virtual, in-person and hybrid events
• Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events
• Support other team members with event management and onsite execution
• Travel on-site for event execution as necessary (estimated 10-20%)
• Keep team members and internal stakeholders well informed of all relevant logistical information
• Create timely and effective communications as often as needed
• Work with the team to ensure adherence to client standards of operations
• Responsible for accurate and timely budgeting, invoicing and reconciliation of events
• Share knowledge of best practice regarding new suppliers, services, and venues
• Always look to integrate best practices and raise the bar at each event
• Be proactive with ideas and creative solutions

What We Are Looking For:

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First.

• 1-2 years' years of experience including entry-level venue sourcing, meeting planning, and supporting a team
• Bachelor's Degree preferred
• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
• Strong oral and written communication skills
• Creative problem solver, resourceful, and a team player
• Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
• Ambitious, proactive, and flexible when dealing with ever-changing situations
• Willing to travel when required
• Demonstrated ability to collaborate with colleagues at all levels
• Highly motivated, able to work independently

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

• Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: United States Residents: The base pay for this position ranges from $60,000-$75,000. This role is also eligible for an annual discretionary bonus.

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