Accounts Payable/Cost Analyst Coordinator

Description

Accounts Payable/ Cost Analyst Coordinator

About F.I.R.S.T.

First in Rescue, Safety and Training, also known as F.I.R.S.T. is a family-owned business that has been given immense opportunity to grow rapidly. With growth, we are always looking to add valuable team members who align with our core values. Our core values are reflected by being Pace-Setters in the Rescue and Safety Services Industry. Setting the PACE means being Passionate, Accurate, Committed and Experienced in all aspects of the business, from the field employees to our administrative staff. We are seeking self-motivated employees who are willing to bring new ideas to the table and can adapt to a fast-paced working environment. We look forward to growing our F.I.R.S.T. Team with new positions and new ideas!

Job Summary

The Accounts Payable Coordinator’s role is to oversee the administrative tasks of tracking company expenses, reconciling expense accounts, and supporting the accounting department by ensuring clean and up-to-date bookkeeping. This position reports directly to the Comptroller. 

Main responsibilities include managing the day-to-day operations of expense reporting, clearly and frequently communicating with employees for account reconciliation, reviewing and approving employee expense reports and reimbursement requests, providing weekly bill pay sheets to the VP for review & approval, assisting with month-end-close reports, and more.

This position requires proficiency in technology, including the use of Paycom, Intacct, PACE, Google Suite, various vendor portals, etc. 

Duties and Responsibilities Snapshot

• Input credit card receipts daily
• Review & upload purchase order requests to Intacct daily or as needed
• Input vendor invoices/bills into Intacct
• Upload job numbers into Intacct and Paycom weekly to help ensure proper coding for payroll & billing departments
• Manage uncategorized transactions weekly by communicating with company employee credit card holders (average 50 holders) & obtaining receipts and necessary information. 
• Run credit card payments for client invoices needing to be paid by card
• Create and send a weekly bill pay sheet to the VP for review and approval, which includes all vendor bills & a review for billable vs. non-billable expenses.
• Review and approve employee expense reimbursement requests via Paycom
• Create and send Billable PO Report to billing department to help accounting keep track of billable POs
• Formally reconcile credit card account transactions monthly (2 accounts)
• Weekly assist with month-end-close reports by recording ACH transactions or Wire payments as necessary
• Manage credit card spending user reports to help VP track employee expenses monthly
• Manage Voyager (fuel card account) receipt reconciliation
• Monthly Internal audit preparation to ensure mistake-free accounting, accurate coding, sales tax payments, and more. Provide reports to the VP for review. 

Qualifications

Requirements and Competency Qualifications:

• High school diploma or better
• 1-3 years of field experience
• Ability to analyze information.
• Above average data entry skills
• Excellent attention to detail to correct oversights and mistakes.
• High-level of confidentiality in respect to personal information.
• Extremely thorough in implementation of processes and procedures.
• Above-average math and calculation skills.
• Ability to develop competent and accurate reports for review by leaders.
• Proficient verbal communicator and team player.
• Excellent organizational skills in respect to files, personal information and software.

Position Benefits:

• Pay: $50,000 - $75,000 depending on experience
• Full-time employment: 40 hours a week (Monday-Friday)
• Health Benefits:
  • Medical, Dental, and Vision insurance
  • Flex Spending Account
  • Accident, Life and Short Term Disability Insurance
• Paid time off: 2 weeks to start, increases with tenure
• 401k: employer match up to 2%
• Pay half of gym membership
• Phone allowance

Salary : $50,000 - $75,000