AP/AR Accountant

General Summary

Performs the job functions of the Accounts Payable and Accounts Receivable Accountant according to established policies and procedures. Verifies accuracy of employee expense reports, issues checks, ACH, and credit card payments from Accounts Payable system, initiates wire transfers and ACHs from online banking portals, creates profiles for new vendors, posts rent invoices for tenants, deposits checks received in office, reconciles bank accounts, refunds tenant deposits, maintains files of invoices and documentation, generates and balances routine reports, answers inquiries from vendors and other company personnel, and performs other related duties. Responds to customer requests for information.

Essential Job Functions

1. Creates profiles for new vendors or update existing profiles with changes to vendor information. In doing so, reviews and confirms all necessary paperwork has been received and verifies accuracy of all data.
2. Reviews employee expense reports for accuracy and proper coding in a timely manner. Checks for supporting documentation, proper approval, and ensures reports are following company policy. Posts adjusting entries when necessary to correct expense coding.
3. Ensures timely and accurate accounts receivable processing. In doing so, reviews payments received, matches with appropriate accounts, enters required data into computer database, and verifies accuracy and completeness.
4. Prepares journal entries with the appropriate codes, expense account classifications, purchase order numbers, and so forth in order to maintain an audit trail on all entries posted.
5. Responsible for data entry of banking activity. Completes month-end bank reconciliations which includes compiling monthly reports, identifying and resolving discrepancies, and recording adjustments. Prepares other financial reports on a monthly basis.
6. Researches invoices and/or payments based on calls from vendors or regional offices. Ensures resolution of discrepancies.
7. Responds to requests from tenants for information and documentation which includes providing account balances, charges and the like and forwarding copies of invoices and related materials.
8. Interacts daily with regional personnel regarding posting of charges, credits, cash, check clearance, stop payments, and related issues.
9. Performs a variety of related administrative duties such as maintaining accounts payable files, and accounts receivable files, working with regional employees to answer routine inquiries from vendors, taking and relaying messages, typing various forms and correspondence, and the like.
10. Assists with the audit of the company by providing necessary documentation to support various payments, receipts, and journal entries throughout the year.
11. May assist in carrying out other department functions in response to workload demand and staffing shortages.
12. Performs other duties as assigned, some of which may be essential to the job.

Knowledge, Skills, and Abilities

1. Four –year college degree preferred (Ideally, Accounting, Economics, Finance, or Business degree).
2. Good interpersonal, written, and verbal communication skills as well as organizational skills.
3. Willingness to learn new department functions outside of day to day responsibilities.
4. Computer skills necessary to enter and manipulate words and data and use standard computer software to communicate with others, prepare documentation, and/or analyze data. Proficiency in Excel, PowerPoint, and Word.
5. Internal Contacts: All departments / regional offices for invoice approvals, payment status, and the like.
6. External Contacts: Banks to check clearance of payments or stop payment on checks. Vendors to confirm their receipt of payment.
7. Tenants: Responds to Tenant inquiries regarding balances, charges, etc.

Physical Requirements

1. Work requires sitting for extended periods of time while entering data into computer system.
2. Work requires occasionally stooping and bending.
3. Work requires occasionally reaching and grasping with arms and hands.
4. Work is performed in a normal office environment where there are relatively few physical discomforts due to dust, dirt, noise, and the like.

Equal Employment Opportunity

First Industrial Realty Trust, Inc. is an Equal Opportunity Employer Committed to Diversity, M/F/D/V