Church Administrator

Job Summary:

The church administrator manages the business affairs of the church in a smooth and efficient manner helping the church achieve its missional objectives. The primary functions of the position include bookkeeping, human resources, membership, communications, and facilities/equipment management.

Essential Functions:

Bookkeeping

• Maintains the financial record system for the church
• Handles the disbursements of the congregation (writes checks, records invoices, etc.)
• Issues invoices for accounts receivable
• Manages bank accounts and safe deposit box
• Produces accurate and timely reports for monthly meeting of the Finance Committee; serves as ex officio member of this committee; records and distributes the minutes of this committee; provides input to this committee as requested.
• Maintains all insurance policies and claims
• Oversees and monitors the purchasing procedure and the approval of purchases
• Ensures that ICON files and issues all forms in compliance with IRS, State and Social Security Administration regulations
• Works with the finance committee to prepare the annual budget and implements it upon approval
• Provides any other financial information as requested by officers of the Church Council, committee chairpersons, staff members or Pastors
• Compiles and disperses quarterly and year end contribution statements to donors
• Produces all financial year end reports for the Annual Meeting and the annual ELCA report
• Complies with annual audits of the church’s financial statements

Human Resources

• Check timecards for accuracy and approvals
• Submits payroll information to ICON including new employees and updates
• Administers and maintains records of employee benefits
• Maintains personnel files of employees
• Runs background checks on new staff and any volunteers working with children

Membership

· Maintains and manages membership database and manual membership records

· Tracks ministerial acts and statistics for ELCA

· Processes transfer requests

· Prepares and files certificates for baptisms, confirmations, marriages (filing also with the State of Minnesota)

Communications

• Maintains church calendar
• Keeps record of all meeting minutes
• Ensures information and requests are forwarded to appropriate staff and committees
• Oversees the on-going development and improvement of communication systems
• Manages annual meeting details including creation of annual report and meeting notice
• Creates and distributes a weekly email blast
• Creates and distributes the monthly Messenger

Office, Facilities, and Equipment Management

• Manages office functions and staff, creating functional systems as well as a healthy, hospitable office environment.
• Implements, oversees, and troubleshoots computer and systems problems and, if needed, liaise with IT specialists to resolve problems.
• Train/update staff on any new features/updates to computerized records/bookkeeping
• Oversees management of church building & grounds with cooperation of Property Committee and Church Custodian
• Coordinates building use for public/private events, weddings, and funerals and arranges staff support for such events.
• Assigns and keep track of keys for church property
• Assures that proper computer backup is routinely done
• Purchases, orders, and maintain materials and supplies as needed
• Ensures that the AED(s) are maintained and tested

Other Responsibilities

• Serves in ex-officio capacity on the Property Committee
• Collects information for and files the annual ELCA report
• Attends weekly staff meetings and any other meetings as assigned by supervisor
• Serves as back up for the Office Assistant
• Others duties as assigned by supervisor

Minimum Qualifications:

· Associate’s degree in Business Management (or 2 years equivalent experience).

· 1 year Business Management or Accounting experience preferred.

· Computer proficiency in Microsoft Office with an emphasis in Excel

· Knowledge of or the ability and willingness to learn church administration software

Physical Requirements:

· Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Core Competencies:

• Commitment to the Congregation’s Mission and Vision: Demonstrates understanding and full support of the mission, vision, values and beliefs of First Lutheran Church.
• Confidentiality: keeps information that is restricted to those authorized to have access to it.
• Organizational Skills: Able to design and maintain systems for keeping track of information or materials and able to use your time, energy, and resources effectively and efficiently in order to achieve the desired outcome
• Verbal Communication: Speaks articulately and expresses appropriate emotion in a variety of settings.
• Written Communication: Writes clearly and succinctly; employs correct grammar, punctuation and patterns of speech; clearly delivers message in a tone appropriate to the context.
• Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing items; great organizational skills
• Creativity and Innovation: Makes new connections among existing ideas to create fresh approaches; exercises good judgement about which creative ideas and suggestions will work
• Interpersonal Skills: Establishes good working relationships with all others; considers the impact of her/his actions on others; uses diplomacy and tact, is approachable; avoids communication triangles.
• Compassion and Care: Demonstrates appropriate expressions of care.
• Initiative: Is action oriented and energetic about worthwhile activities.
• Informing Others: Provides the information staff members need to know to do their jobs well; is timely and transparent in the sharing of information.
• Integrity and Trust: Is trustworthy; practices direct, honest and transparent communication; keeps confidences; responds to situations with constancy and reliability.
• Personal Resilience: Effectively copes with change and uncertainty; is flexible.

Time Management: Uses time effectively and efficiently; values the time of others; able to prioritize tasks.

Job Type: Full-time

Pay: $49,296.00 - $57,616.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Fergus Falls, MN 56537 (Preferred)

Ability to Relocate:

• Fergus Falls, MN 56537: Relocate before starting work (Preferred)

Work Location: In person

Salary : $49,296 - $57,616