What are the responsibilities and job description for the Administrative Assistant (Property Management) position at First Management Corp.?
A well established property management company based in Astoria is currently accepting applications for an Administrative Assistant. This individual will assist the property management team in the day-to-day operations related to the management of approximately 100 residential properties.
Prior property management experience is preferred but not required. We will train the right individual--a team player who has a strong work ethic, positive attitude, and the ability to handle multiple tasks.
Duties include:
- Answer calls/emails from residents to assist with billing questions and online payments
- Type/compose letters, meeting agendas, meeting minutes, and memos
- Assisting Accounts Receivable, sorting checks, writing up deposit slips, scanning checks, entering payments and batches in property management system, and mailing monthly billing statements
- Assist in processing purchase/sublease/renovation applications
- Process invoices and mail payments
- Collect homeowner's insurance from residents and update database
- Monitor and assign parking spaces to residents
- Notify residents of House Rule violations/fines in writing
- Address residents' noise complaints
Requirements:
- Friendly demeanor and customer service-oriented personality
- Ability to work as part of a team as well as independently
- Self-starter who can multi-task and remain focused
- Detail oriented, organized, and able to prioritize
- Ability to work in a fast-paced environment
- Strong verbal and writing skills
- Willing to learn and apply new skills
- Familiarity with Microsoft Office (Word and Excel)
Desired Education:
- Associates or Bachelor's Degree
Desired Experience/Skills:
- 2 years of office or customer service
- General office and computer knowledge
Salary
Commensurate with experience
Benefits
Company offers health and benefits after term of employment.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $20 - $22
