Project Associate- Damariscotta

Description

Function: Coordinate cross functional project teams to ensure the successful completion of bank-wide projects that impact various departments, divisions and in some cases the entire company. Work with the Systems and Support Officer, the Technology Manager and CIO on planning and execution of said projects. Prioritize tasks and projects to meet applicable deadlines for completion. Work with and communicate to business lines to ensure they are ready to assume ownership for new products and technologies as they are complete.   

Duties:

· Once a project has been identified, create a project work plan and communication plan.

     o Develop short- and long-term goals, setting milestones, getting buy-in, and adhering to deadlines.

     o Identify and delegate tasks to best reach milestones.

     o Oversee various tasks in the project plan to complete project.

     o Establish a communication cadence and escalation process.

· Work with Systems and Support Officer and the Technology Manager to prioritize projects based on criticality, staff availability, budget and time constraints.

· Organize, schedule and monitor bank assigned projects.

     o Work with affected departments to be sure processes and procedures are updated based on the system change.

     o Work with management to include all relevant stakeholders on project teams.

     o Work with relevant business lines and Training Department to ensure staff are trained and prepared to deploy appropriately.

· Provides project leadership for assigned projects.

· Maintain project management software to keep track and organize related projects for maximum efficiency and to ensure that resources are deployed appropriately.

     o Produce monthly reports and dashboards from the PM software summarizing current and upcoming projects.

· Work with various departments to facilitate process improvements. This will include such things as:

     o Review and document the departments processes and tasks.

     o Document the assessed value of tasks and processes to the bank as a whole.

     o Determine if any are duplicative.

     o Assist the Project Owner in determining what can be automated and/or streamlined.

     o Assist the Project Owner to work with the department management to ensure policies and procedures are up to date and commensurate with the updated processes.

· Participate in the bank’s change management committee to ensure smooth and successful implementation of change.

· Oversee quality control to maintain standards and expectations.

· Report project outcomes and/or risks to the appropriate management channels. Escalate as necessary according to the project plan.

· Perform additional duties as requested.

Requirements

 EDUCATION, TRAINING AND EXPERIENCE

• Knowledge of banking financial systems, internet/intranet sites and software.
• High School Diploma or equivalent
• Prior project experience preferred. 
• Excellent written and verbal communication skills.
• Proven problem-solving ability.
• Able to work with little or no direct supervision.
• Proven ability in personal time management.
• Must have excellent organizational skills.